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Event Schedule


The Congregation for conferment of Honorary Doctorates and presentation of graduates of Doctor of Philosophy of all Faculties/Schools will be held on Saturday, 25 November 2023. The Congregations of all other levels of awards, from sub-degree to Professional Doctorates, Master's Degrees, including MPhil, will be conducted at individual sessions of Faculties and Schools according to the following schedule


Important Note:
(Further updated on 7 November) : Sessional arrangements of Faculty of Business (FB) have been updated

 

Dates (2023) Session(s)
3 November School of Design (SD)
4 November School of Fashion and Textiles (SFT)
7 November School of Hotel and Tourism Management (SHTM)
8 November Faculty of Science (FS)
9 - 10 November Faculty of Health and Social Sciences (FHSS)
11 November Faculty of Humanities (FH)
14 - 15 November Faculty of Construction and Environment (FCE)
16 - 18 November
(Further updated on 7 November)
Faculty of Business (FB)
21 - 23 November Faculty of Engineering (FENG)
25 November Doctor of Philosophy (PhD) and Honorary Degrees

 

 

Congregation Arrangements

To meet the different needs of graduates, the 29th Congregation will be conducted in a hybrid mode, i.e., graduates can choose to attend the Congregation in person or virtually.

For graduates who choose to attend the physical Congregation, they will be presented in person at the Jockey Club Auditorium (JCA) on the PolyU campus. Graduates who are unable to attend the Congregation in person can choose to attend virtually. Virtual presentations will take place after all graduates attending the physical ceremony have been presented on stage at the JCA. Graduates who have not indicated their attendance option by the registration deadline will not be presented at the Congregation.

The ceremonies will be live-streamed on Youtube and WeChat Mini Programs. Details regarding the broadcasting arrangements will be posted on this website in due course.

Graduates attending the physical Congregation should take note of the following:

  1. Make sure you receive the e-ticket for yourself and your guest(s) 3 days prior to the Congregation session.  If you have any enquiries, please contact Cityline (Hong Kong) Ltd (+852 2314 4228).
  2. The QR codes on the e-tickets can be used for both campus access and entering the event venue (i.e., Jockey Club Auditorium).
  3. Please bring your e-ticket and arrive at least 45 minutes before the scheduled time, as it may take some time for the large number of graduates and guests to enter the campus on the Congregation days.
  4. There will be a briefing about the presentation procedures before the commencement of the ceremony. Individual Faculties/Schools may require their graduates to arrive at the event venue earlier. Please check the required reporting time for your session from your e-tickets.
  5. Graduates are reminded to dress and behave properly as the Congregation is a formal occasion.  Casual wear such as sneakers, flip-flops and jeans is considered inappropriate.
  6. Only graduates wearing the correct academic gowns will be presented on stage and arranged to join the group photo session after the Congregation session, if any. No gown will be provided on-site.
  7. Free download of graduation photos will be made available for graduates starting from January 2024, and the video clips of the Congregation ceremonies will also be made available for graduates’ viewing around that time. If you do not want to have your photos and video shots taken on the Congregation day included in any Congregation-related activities, please inform the Academic Registry via email (ar.congregation@polyu.edu.hk), and avoid joining the group photo session.

 

Photo-taking and Video Recording Arrangements at the Graduation Ceremony

  1. The University has arranged professional photographers to take photos for graduates at all the Congregation sessions.  Free download of graduation photos will be made available from January 2024. Details will be announced on the AR website in due course.
  2. The University will also arrange video recording of the ceremonies.  Graduates will be informed via email when the video clips are ready for viewing after the Congregation.  Downloading of the clips will be prohibited. 

Graduates whose assessment results are announced on or before 3 August 2023 are required to indicate their attendance option between 11 August and 31 August 2023. Please refer to the two tables below for the registration URL and the three attendance options available.


Students Types Registration URL
MPhil and PhD graduates admitted in or before 2017/18 https://www40.polyu.edu.hk/rogradupd
Graduates of PolyU franchised programmes administered by the School of Professional Education and Executive Development (SPEED) https://www.cpce-polyu.edu.hk/fp/grad
MPhil and PhD graduates admitted in or after 2018/19 and ALL graduates of taught programmes (except franchised programmes administered by SPEED) “Congregation Booking” tab page of eStudent (www.polyu.edu.hk/student)
 

 

  Attendance Options Attendance Format  Remarks

1. 

In Person

To join the physical ceremony on campus at the Jockey Club Auditorium according to the sessional arrangement designated for your award.

 

 

When registering your attendance option online, please also indicate the number of guest tickets you require.


 

2. 

Virtual 

 

To be presented virtually at the Congregation session of your award after all graduates attending the physical ceremony have been presented on stage at the JCA. Your portrait on virtual academic gown, name and award information will be projected during the ceremony.

 - For those who choose to attend the Congregation virtually, please remember to upload your portrait, via the Online Portrait Upload Platform on or before 15 September 2023 to enable the arrangements for your virtual presentation at the ceremony.

- You are encouraged to upload a portrait with your academic gown. Otherwise, a virtual gown will be added to your portrait. 

It is important for you to strictly follow the guidelines for portrait-uploading. Failure to upload your portrait by the stated deadline or submitting a non-compliant portrait will result in your portrait not being displayed during the presentation

- Please check your portrait for quality before submission, as changes cannot be made once it is confirmed.  

3. 

Not Attend

You will NOT be presented at the Congregation.
 

 

After completing the registration procedures, you will receive a system-generated email confirming your registration via your PolyU email account. 

Please note that late registration requests for attending the Congregation will not be entertained. A nil response by the registration deadline will be taken as an indication of non-attendance.

Graduates who choose to attend the Congregation virtually are required to upload their photos via the Online Portrait Upload Platform on the AR website by 15 September 2023, as the portrait will be projected on stage for virtual attendance.

The portrait can be with or without an academic gown.  If you choose to upload your portrait without the gown, a virtual gown specific to your award will be arranged for you. Failure to upload your portrait by the stated deadline or submitting a non-compliant portrait will result in your portrait not being displayed during the presentation.

Please click here for details of the portrait requirements and acceptable portrait samples for presentation at the ceremony.

Please note that the portrait you provide in the Online Portrait Upload Platform will be used for preparing your on-stage presentation at the ceremony.  The portrait, together with your personal data, will be released to, edited and refined by third parties who assist in the organisation of the event, such as external vendors, Faculties/Schools and academic departments hosting the events.  All personal data collected from you will only be stored for the duration relevant to the purpose of collection, and for as long as required under the applicable ordinances.

 

To ensure that you receive all relevant notifications from the University regarding Congregation arrangements, please make sure that your address, telephone number and/or e-mail address kept in the University’s student records are up-to-dateYou can update your information any time by accessing eStudent and selecting 'My Profile' > 'Personal Details' > 'Update' or by using Form AR1.

 

 

Sessions for Faculties and Schools 

If Typhoon Signal No. 8 or a Black Rainstorm Warning or an 'Extreme Condition' announcement issued by the Government is in effect at 6.30 am on any of the event days, the Congregation sessions scheduled for that day will be cancelled.  Arrangements will be made to reschedule the affected sessions, and graduates who are affected will be informed of the rescheduled arrangements as soon as possible.

If Typhoon Signal No. 8 is to be hoisted or a Black Rainstorm Warning or an 'Extreme Condition' announcement is to be issued on any day during the Congregation period, the Academic Registry and Faculty/School concerned will decide whether the Congregation session(s) to be held that day or the following day will be cancelled.  Announcement regarding rescheduled arrangements will be posted on the AR website, and the website of the affected Faculty/School.  Graduates who are affected will also be informed of the re-scheduled arrangements via SMS.


Graduates and guests are advised to check the
AR website for the latest updates on the Congregation arrangements.

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