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Information for Graduates

While graduates can use their Student ID cards to enter the campus until 12 December 2021, prior registration is required if graduates would like to invite their family and friends to the PolyU campus for photo taking.  Please visit the following website to register for QR codes for campus access for your guests:

Each graduate may invite a maximum of 9 guests for on-campus photo taking during the period of 19 October to 1 December (except 23 & 24 October and 25 November) and on 5 & 12 December 2021, either in the morning (i.e. AM session: 0800 to 1300) or in the afternoon (i.e. PM session: 1300 to 1800).  You may choose to bring all your guests on the same day or on different days, subject to the maximum quota of 9.  You will receive a confirmation email upon successful registration.

Please take note of the following for on-campus photo taking:

  1. Registration for campus entry for visitors should be done by graduates, and each visitor will be required to complete an online travel and health declaration form before the visit.  The online declaration form will be sent to the registered email of the visitor (or the graduate if his/her own email address is input for the visitors).  Graduates should therefore ensure that the email addresses are input correctly when submitting the registrations.
  2. The online travel and health declaration form will be sent to the visitors / graduates concerned 5 calendar days prior to the requested date of visit.  A QR Code for entering the campus will be sent to the visitors / graduates concerned upon the completion and submission of the travel and health declaration.  No QR code will be issued if the online travel and health declaration form has not been submitted.
  3. Visitors can enter the PolyU campus using the QR codes (either in electronic form kept in an electronic device or in the form of printed copy) issued for a particular date and session for photo taking.  They shall not enter the campus in case the travel and health declaration made previously has become invalid.
  4. In view of the need to observe health and safety measures under the pandemic, there is entry quota set in the registration system for each session.  If the entry quota has been filled on the proposed visit session, you will be advised of this and need to choose another available session instead.
  5. You can cancel your registration(s), if necessary.  Once the registration(s) is/are cancelled, all the visitors registered for a particular session will not be able to gain access to the campus.  All cancellation requests should be submitted 5 calendar days before the registered visit via the above registration website.
  6. Subject to the prevailing anti-epidemic measures stipulated by the HKSAR Government, you and your guests should pay special attention to the following advice:

Before coming to campus

  • Anyone with a fever or respiratory symptoms should not come to the campus. Seek medical attention as soon as possible.
  • For individuals who are subject to the compulsory testing requirement under the Prevention and Control of Disease (Compulsory Testing for Certain Persons) Regulation (Cap 599J), they should not come to the campus until they have tested negative for COVID-19.

While staying on campus

  • Wear masks at all times.
  • For health and safety concerns and to avoid the gathering of a large crowd of people at the catering outlets, graduates and their guests are strongly advised to make use of off-campus catering facilities instead of the ones on campus.
  • Maintain a social distance of 1.5m, wherever possible.
  • Observe personal and environmental hygiene.
  • Avoid cross-family gathering.
  • Encouraged to record your campus locations by scanning the venue-specific QR codes with the LeaveHomeSafe Mobile App (link for download).


If you encounter any problems during registration, please feel free to contact the Campus Facilities and Sustainability Office (CFSO) Help Desk at (852) 2766 7777.  If you have forgotten your NetPassword, please visit the PUsecure Identity Portal.



To capture the memorable moments of your graduation, the University has arranged for professional photographers (GFoto Limited) to take photographs for graduates during the Congregation ceremonies.  Graduates can order the photographs from the company website at early next year. You will also be informed of the details on the viewing/ordering of photos in due course. 



The contractor providing service for virtual presentation of graduates, i.e. KaChick AI Limited, is also offering graduates the option to purchase their graduation portraits using the decorative presentation frame for the virtual presentation.  Please refer to their website at for details.




In order to ensure that you will receive relevant notifications from the University on the Congregation arrangements, please ensure that your address, telephone number and/or e-mail address kept in the University records will be updated at all times.  Any update can be made via eStudent by selecting 'My Profile' > 'Personal Details' > 'Update') or via Form AR1.



Date (2021)   Activity Remarks, if any 
14 September
from 09.00
(HK Time)


26 September
up to 23.59
(HK Time)
Online registration for Congregation attendance

1. In Person:  To join the physical Congregation on-campus at the Jockey Club Auditorium. Please also indicate the number of guest tickets you need when performing online registration. Health declaration for all participants shall be made in due course.

2. Virtual:  Your portrait on academic gown, your name and award information will be presented during the Congregation session.

3. Not Attend

Student types and registration URL
MPhil and PhD graduates admitted in or before 2017/18
MPhil and PhD graduates admitted in or after 2018/19 and ALL graduates of taught programmes (except franchised programmes administered by SPEED)

Graduates of franchised programmes administered by SPEED


14 September to 
10 October

Upload recent photo via eStudent

(For those who choose to attend the Congregation virtually.)

Please refer to the Upload Photo for Virtual Presentation tab in Congregation Arrangements for the photo requirements.  If you fail to upload your photo by the stated deadline or the photo you uploaded does not comply with the stated requirements, no virtual presentation will be arranged for you unless consent is given to use your photo image kept in the Student Record System concerned.


27 September to
29 November

Online booking for gown hiring

(Please input the relevant system code for your award as listed on the right when performing online booking.)

Level of Award Online System Code
Doctoral Degree POLYU-DD2021
Master's Degree POLYU-MD2021
Bachelor's Degree POLYU-BD2021
Postgraduate Diploma / Certificate
Sub-degree POLYU-SD2021

4 October to
30 November

Gown collection

from the outlets of Victoria Uniform.

Please check the outlets listed on the AR Congregation website. The gown hiring period is 35 calendar days, counting from the date of gown collection.  Extension fee will be charged if the gown is not returned by the stated deadline.


Three days before
the Congregation session

Contact the Ticketing Agent, Cityline (Hong Kong) Ltd. if e-tickets have not been received.


E-tickets will be sent via email to graduates who have opted in-person attendance. Heath declarations for all participants in compliance with the Government infection control guidelines are required.


6 to 30 November
27th Congregation

Please remember to check the latest update and important points to observe on the relevant Faculty / School website before attending the event.


Collection of award parchment

You will be informed of the detailed schedule for collection of award parchment by the Academic Registry via email in due course.



You are encouraged to connect with your alma mater.  To get started, use your Alumni NetID to update your profile and get Alumni eCard for access to campus.  You may enjoy Microsoft 365 and OneDrive storage with your Connect Email Account.  Please visit the Alumni website for news, activities, and benefits for alumni, and contact the Alumni Affairs and Development Office (AADO) for details.




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