Flu Pandemic and Emergency Preparedness

I.        Reporting of Communicable Diseases


a)     In accordance with the Prevention and Control of Disease Ordinance (Cap.599), there are 50 notifiable infectious diseases, including Zika virus infection. Notification of suspected or confirmed cases of these diseases is required by law. Please visit the website of the Centre for Health Protection for details: https://cdis.chp.gov.hk/CDIS_CENO_ONLINE/disease.html


b)     For health and safety of the university community and prevention of institutional outbreak of communicable diseases, PolyU staff & students are encouraged to report to their respective departments and copy to the Central Reporting Unit (CRU) if they have contracted infectious or other communicable diseases with a potential large impact (e.g. Hand, Foot and Mouth Disease, Tuberculosis, Avian Flu, scabies, head lice, Dengue fever and Zika virus infection).


c)     HSEO acts as the Central Reporting Unit for coordination of new case(s) from departments. Reporting can be made to Central Reporting Unit, HSEO (Attn: Dr. Dennis LAI / Ms. Winnie CHO) or email: This email address is being protected from spambots. You need JavaScript enabled to view it. by using HSE Form 28 provided in PolyU Intranet. All information will be treated strictly confidential and will be used for health risk assessment/surveillance and environmental hygiene control measures.


d)     If you have any questions, please contact Dr. Dennis LAI ( This email address is being protected from spambots. You need JavaScript enabled to view it. ) at 3400-8393  or Ms. Winnie CHO ( This email address is being protected from spambots. You need JavaScript enabled to view it. ) at 3400-8399.


II.      HSEO’s roles in the Flu Pandemic Preparedness Programme are as follows:

a)     Advising on the procedures to be adopted when dead wild birds are found on campus:


If a dead wild bird is found on campus, staff and students should avoid touching the wild bird or its droppings, because the bird may carry the avian flu virus. They should notify the Campus Control Centre (CCC) at 2766-7999. CCC will cordon off the adjacent area to prevent other persons from coming into contact with the dead bird. CCC will call the Government hotline 1823 to arrange for dead bird collection and FMO/CFM staff will disinfect the adjacent area (using 1:49 diluted household bleach) after the bird removal.


b)     Assisting each PolyU department/unit in formulating a “Pandemic Flu Contingency Plan” and in appointing a “Departmental Pandemic Flu Coordinator”.

c)     Recommending follow-up actions when members of the PolyU community are diagnosed to be infected with Human Swine/Avian Flu:


If a PolyU staff member or student is infected with Human Swine/Avian Flu, he/she should notify HSEO via his/her unit’s/department’s pandemic flu coordinator as soon as possible. Upon receipt of the notification, HSEO will liaise with FMO and the respective unit/department to identify the on-campus areas that need to be disinfected. In addition, HSEO will work with the respective unit/department to locate other PolyU staff/students that have a history of close contact with the patient, and request these “potential viral carriers” to adopt precautionary measures to prevent further transmission of the disease. For example, these “potential viral carriers” will be requested to put on a surgical mask for a certain period, and to seek immediate medical consultation if fever-like symptoms (body temperature >38oC, cough, sore throat, shortness of breath, and difficulty in breathing) develop.


d)     Monitoring the conditions (temperature and relative humidity) of the storerooms for personal protective equipment (e.g. surgical masks) to be distributed to PolyU staff/students during a Human Swine/Avian Flu outbreak, and reporting problems (e.g. high relative humidity levels) to FMO for follow-up.