Hall Fees for Research Students
- Fee Types
- Payment Schedule
- Payment Means
- Deferred Payment of Hall Fees
- Non-payment of Hall Fees
- Cancellation & Withdrawal from Hall Residence
- Refund Methods
Hall Charges
1. Fee Types
A) Hall Lodging Fee
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Daily Lodging Fee for the First Year of Residence |
Daily Lodging Fee for the Second Year of Residence |
| Hunghom Halls |
Double Rooms |
$40 |
$60 |
| Homantin Halls |
Single Rooms |
$100 (unlikely to be allocated to new students) |
$100 |
| Double Rooms or Triple Rooms in 9-Person-Cluster |
$44 |
$60 |
| Independent Triple Rooms |
$50 |
$70 |
B) Hall Caution Money ($500)
a) It is chargeable to all applicants upon the acceptance of the Hall residential offer.
b) It shall be forfeited if (i) the provisional resident fails to settle the 1st instalment of Hall fee before Hall residence, or (ii) if the provisional resident cancels his Hall residence application before check-in.
c) It is refundable on official withdrawal from or termination of Hall residence, subject to no claim on Hall residence or other Hall related charges being outstanding. Any residual amount of the Hall Caution Money after any deduction shall be refunded in due course.
C) Hall Function Fee ($100 per term in Hunghom Halls and $150 per term in Homantin Halls)
a) It is payable in two instalments (covering the residential period of the 1st and 2nd term respectively) for various Hall education programmes and is non-refundable irrespective of whether the resident attends any of these programmes (including the High-table Dinner) or not.
b) It is not refundable if the resident has resided over 2 weeks of a term. It can be exempted if the resident checks in within the last 2 weeks of a term.
2. Payment Schedule
The first debit note will be issued to students after check-in for the Hall Caution Money, Hall Function Fee of the term, and the lodging fee of the current quarter. After that, debit note will be issued quarterly.
3. Payment Means
A) E-banking (Bill Payment Service on Internet)
Follow these steps to open an e-banking account and effect an e-payment:
a) Open a Bank-in-One account in Hang Seng Bank Limited 3 working days beforehand to use the Bill Payment Service for settlement of the Hall fees. (Note that Bank-in-One account is free of charge to students and without the requirement of a minimum deposit in the account)
b) Upon receiving the e-debit note from the Student Account System of the Finance Office, go to website http://www.hangseng.com/e-banking to register and effect the payment accordingly.
c) Keep a record of the reference number after the transaction.
d) To allow time for transfer of payment to PolyU, remember to settle the e-payment at least 2 working days before the due date of your e-debit note.
B) PPS
Follow these steps to effect a PPS payment:
a) Register a PPS account at a PPS registration terminal installed on the podium floor of the Shaw Amenities Building or any other terminals;
b) Upon receiving the debit note, register the bill first by quoting the debit note number specified on the debit note according to the instructions at 18013 (Cantonese) or 18011 (English);
c) Settle the bill by dialing 18033 (Cantonese) or 18031 (English). The merchant code of the University is “77”;
d) Keep a record of the reference number after the transaction;
e) To allow time for transfer of payment to PolyU, residents are reminded to settle the e-payment at least 2 working days before the due date of the e-debit note.
C) ATM
Follow these steps to effect the payment by ATM:
a) Approach an ATM terminal of HSBC, Hang Seng Bank or JETCO with Bill Payment service;
b) Enter your personal password to activate and follow the normal ATM process;
c) Select “Bill Payment” shown on the screen;
d) Select payment for “Universities”
e) Choose “PolyU” from the list, enter the Debit Note number and follow the steps shown on the screen;
f) Keep the ATM receipt for record and verification of the payment number when necessary.
D) Cash
Obtain a physical Debit Note from the Hall Reception Counter and then pay cash (do not use a cheque) at any branch office of Hang Seng Bank.
4. Deferred Payment of Hall Fees
If necessary, students can submit their application for deferred payment. Application Procedures are as follows:
a) collect an Application Form at the G/F Reception Counter of HMS;
b) submit the completed Application Form to the Reception Counter 7 days prior to the Last Date of Payment (LDP) of the Hall Fees concerned, with supporting documents for verification;
c) if the supporting documents justify the application, HMS will determine a reasonable deferred payment period on a case-by-case basis and notify the applicant concerned by phone or email. As a rule of thumb, the total deferred payment period shall not exceed a maximum of 3 months.
D) Late Application
Students, submitting the Application Form less than 7 days prior to or after the Last Date of Payment of the Hall Fees concerned, will be deemed as a late application and will be subject to an administration charge of $100.
E) Non-payment after the deferred payment date granted
a) students who fail to settle the Hall fees by the deferred payment date granted, will be subject to disciplinary actions as stipulated in Non-payment of Hall Fees;
b) students who fail to settle the Hall fees of the 1st debit note after the deferred payment date granted, will be required to withdraw their Hall residence.
5. Non-payment of Hall Fees
As a standing practice, HMS will send a reminder email to all students before the Last Date of Payment (LDP) of the Hall fees concerned. Students who fail to settle the Hall Fees by this LDP will be subject to the following disciplinary actions.
| Overdue date after LDP |
Disciplinary Actions |
| 1 week after LDP |
- The access right into the Hall of the students concerned will be suspended right away;
- They will be required to approach Hall Reception to sign on the Hall Fee Overdue Acknowledgement Form before having their access right reinstated, free of charge for the 1st overdue payment;
- A 2nd debit note with an extended deadline of 2 weeks will be rearranged to facilitate their settlement of the fees concerned.
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| 3 week after LDP |
If the Hall fees are still outstanding 1 week after the LDP of the 2nd debit note, the above-listed actions (1-3) will be repeated, plus an administrative charge of $100 shall be charged to the student for reinstating his/her access right for the 2nd time and the issuance of a 3rd debit note for a deferred payment period of 2 more weeks. |
| 5 week after LDP |
Students with the 3rd debit note outstanding* will have their Hall Residence terminated with immediate effect as stipulated in Hall Regulations 9.1. v. (b) and requested to check out of the Hall within 3 days.
*As stipulated in the PolyU Student Handbook, “the University reserves the right to withhold the issuance of an award parchment or any certification of study to a student who has unsettled matters with the University”. |
6. Cancellation & Withdrawal from Hall Residence
Please refer to Clause 4 in Regulations Governing Hall Residence about partial residence, cancellation and withdrawal from Hall Residence.
7. Refund Methods
Students are required to input their bank account number in “Student Account Information” at the URL of http://www.polyu.edu.hk/fo/internet/student/ to expedite the refund process.
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