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Check out the following tips for organizing ceremonial
events:
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Venue
For events held on podium level of the University,
please work with FMO via MADSPAF of Students’ Union
on the venue booking, set-up of stage, audio system
and electricity supply.
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Involvement of the President
In case you need the presence of the President
at your events, for example, delivering a speech at
the ceremony or printing a message from him in a
brochure, please send an invitation to the
President’s Office. Your invitation should be sent
at least three weeks in advance, and the organizing
committee is advised to provide necessary background
information of the function.
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Invitation of guests
External guests
Once the date and the guest of honour have been
confirmed, invitation to guests should be extended
well in advance. An invitation letter/ card,
together with a reply slip, should be sent out to
guests at least two weeks prior to the function. If
invitation is extended to external guests, please
include a campus map for reference.
Internal guests
If you are unsure about the name and title of PolyU
senior staff, please click
here to view the senior staff directory.
Please send a guest list to all members of the
officiating party when the attendance of guests is
confirmed.
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Souvenirs
Please note that the President does not accept
souvenirs at PolyU-organized functions, unless under
very exceptional circumstances, in order to save
resources which can be utilized elsewhere.
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Master of Ceremonies
Please identify a presentable, experienced MC
who can help manage situation if things go wrong.
He/she should be well briefed in advance of the
programme rundown as well as name and title of
officiating guests. Please approach SAO for advice
on MC script, if necessary.
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