There are a number of funds set up by the University or donated by outside organizations to encourage and subsidize student activities. It is believed that through organization of and participation in student activities, students will be able to develop their leadership abilities and interpersonal skills, lead a more enjoyable and fulfilling campus life, and cultivate a sense of belonging to the University. The following subsidies are available:
 
 

Subsidies for Activities of Students' Union
 
A number of funds are designated for subsidizing activities of the Students' Union and its sub-organizations. Applications should be submitted to the Student Affairs Office through the Finance Committee of the Union Council. Subsidies will normally cover only part of the expenses incurred by an activity and will be paid to the society concerned in the form of reimbursement after submission of the activity report and a financial statement. Application forms are obtainable from the Union Council (Room VA324) and/or the Student Affairs Office (Room ST314).

 
 

Subsidies for Activities of Postgraduate Association
 
The University supports postgraduate activities in the form of a one-off subsidy granted to the Postgraduate Association every year. The Executive Committee of the Postgraduate Association is entrusted with the responsibility to manage and utilize the funds for the well-being of its members.

 
 

Subsidies for Local Activities

Non-postgraduate full-time students/student groups not belonging to the Students' Union can apply for subsidies from the HSBC Student Activity Grant. Activities that will likely receive support include exhibitions/workshops, competitions, cultural performances, voluntary community services and visits to local organizations. Application forms are obtainable from the Student Affairs Office (Room ST314).

 
 

Subsidies for Chinese Mainland and Overseas Activities

Funds are available to encourage and subsidize individual full-time students or student groups for organizing activities in Chinese mainland and overseas which are conducive to the promotion of the image of the University, establishment of links between the University and other Chinese or overseas institutions, and enhancement of understanding of China and other overseas countries. The activities should NOT be part of the formal course requirements and should either be initiated/planned by the students themselves, or jointly organized with a department of the University. Subsidies will normally cover only part of the expenses incurred by an activity. Applications will be invited twice a year. The deadlines for the two rounds of application are 15 Oct 2009 and 31 Mar 2010 respectively. Application details and forms can be downloaded from the following hyperlinks:

• Application Guidelines
• Application Form
• Programme Leaflet

 
 

Guidelines on Seeking External Donations/Sponsorships

Students or student groups other than the Students' Union (HKPUSU)/Postgraduate Association (PolyUPA) and its sub-organizations, who wish to request any individual or organization to provide sponsorship/advertisement/donation, in cash or in kind, must first obtain the President's written permission. The Student Affairs Office has been entrusted with the responsibility of handling such requests.

Should HKPUSU/PolyUPA and its sub-organizations wish to request sponsorship/advertisement/donation, written permission must be obtained from the Council of HKPUSU/Executive Committee of PolyUPA. The HKPUSU/PolyUPA logo together with a statement explaining that HKPUSU/PolyUPA is registered under the Societies Ordinance and that HKPUSU/PolyUPA is an independent organization, must be pre-printed/included in the letters of HKPUSU/PolyUPA and its sub-organizations for such requests.

Without permission from the relevant authority, students must not request or collect donations in any circumstances. Should permission be given, any request for donation must then be made by the students themselves, and not by outsiders.

All letters requesting sponsorship/advertisement/donation sent by students or student groups other than the HKPUSU/PolyUPA and its sub-organizations must be copied to the Student Affairs Office.