Regulations Governing the Use of Hall Amenities


A) Eligible Users

1.    Hall residents residing in the Student Halls of Residence (Hung Hom) are eligible for using the hall amenities stated herein. Special requirements for eligibility applies to certain facilities as specified in the regulations governing the use of individual amenities.

 2.       Guest users may use the Hall Amenities on condition that:  

a. A hall resident can bring in a maximum of 5 guests with valid Guest Ticket to use Hall Amenities at one time; 

b. The host resident shall purchase a non-refundable Guest Ticket for each of his/her guests via POSS. Each Guest Ticket is valid for use of one specified facility on the day of the reserved booking only; 

c. Security Guard or authorised staff of the hall shall conduct random checking on the status of the residents or visitors. A host resident found entertaining a guest using the amenities without a Guest Ticket will be fined a penalty of $50 for each guest entertained; 

d. In normal circumstances, guests are NOT allowed to use the Hall Fitness Room for safety reasons. (For those endorsed by the Hall Administration under exceptional condition,  the guest users shall be required to complete an Undertaking Form to disclaim the liability of the Hall for any injuries that might inflict onto him/her therein); 

e. The guest must be accompanied by the host resident for the whole duration of using the hall amenities. A guest without the company of the host resident will be denied access into the Hall or be required to leave the hall premises; 

f. The host resident shall not entertain guests for commercial purposes of any form and shall be held responsible for the conduct of the guests during their stay on hall premises; 

g. The guest shall observe all regulations governing the use of hall amenities; 

h. The Hall Administration or its designate maintains the right to request any guest to  leave  the  hall  premises  should  his/her  behaviours  bring  nuisance  to  other  hall residents or disrupt the orderly operation of the Hall; 

i. Non-compliance with the regulations by the host resident shall lead to suspension of his/her right to use the hall amenities and to bring in guest(s) for use of the hall amenities for a period of 14 days.  

B) Make a Booking 

1. All bookings shall comply with the “Policy on the use of University Premises of The Hong Kong Polytechnic University” and the conditions specified below;

2. A resident can make one session of advance booking per hall amenity every day (excluding walk-in bookings made after a session has started or on-site bookings from unclaimed/cancelled reservations by other residents);  

3. Bookings are made via POSS on a first-come-first-served basis, unless otherwise specified, up to its full capacity at every session. Each booking session lasts for 1 or 2 hours, as defined in Section F Clause 10 below;  

4. The pre-paid venue charge, if any, shall be levied at the time of online reservations; 

5. Priority will be given to bookings for hall functions and training courses organised by the Hall Administration;  

6. The HA reserves the right to withdraw its approval to a booking if deemed necessary, e.g. the booked venue and/or equipment on loan are urgently required by the University. 

C) Cancel a booking  

1. Cancellation of a Booking must be made online via POSS at least 3 hours before the commencement of the reserved session, herein referred to as ‘the commencement time’.
2. For cancellation with less than 3 hours’ notice before the commencement time or unclaimed booking of 10 minutes after the commencement time, any venue charge settled shall be forfeited. 

D) Claim a booked venue and collect on-loan equipment 

1. Residents are advised to report to the Reception Counter 5 minutes before the commencement of the reserved session;  

2. Residents shall produce the PolyU Student/Staff ID Card at the Booking Counter for verification before collecting key-card and on-loan equipment for use of the hall amenities and sports facilities; 

3. Residents shall leave their PolyU Student ID Card as a record for collection of the key-card and on-loan equipment concerned, and sign out the appropriate booking form at the respective Booking Counter; 

4. The key-card and the on-loan equipment must be returned to the Booking Counter immediately after use or at the end of each session. Any late return of the key-card and equipment will lead to a fine of $20 for every 10-minute delay; 

5. The residents/users are responsible for: 

a.       any loss of or damage to the key-card and on-loan equipment; 

b.       any damage to or loss of fittings, furniture and equipment caused during the session utilised by the users; 

c.       keeping the amenities clean and tidy. 

E) Users’ responsibilities  

The residents/users are responsible for:  

  1. any loss of or damage to the key card and on-loan equipment;
  2. any damage to or loss of fittings, furniture and equipment caused during the session utilised by the users;
  3. keeping the amenities clean and tidy. Eating and drinking is not allowed in all amenities, unless prior approval from the Hall Administration has been obtained;
  4. safeguarding their own personal property when using the hall amenities. The Hall Administration disclaims any liability for the loss of any personal property;
  5. using the hall amenities according to their respective designated and specific use. 

 F) Injuries 

  1. All injuries must be reported immediately to the Hall Security Control Room at intercom 0099 for immediate attention. A first-aid box is available in the Booking Counter on 2/F.
  2. Users are responsible for their own safety when using the hall amenities and sports facilities, and are reminded to take necessary precaution against being injured in the exercise. The Hall Administration disclaims the responsibility or liability caused whatsoever due to the negligence or misuse of the equipment by the user(s). 

G) Attire 

Users should be dressed in proper attire or sportswear. For use of the Activity Room 205 and 206, users are requested to wear non-marking rubber-soled shoes. 

H) Coin-operated Lockers in the changing room 

All lockers must be cleared when leaving the sports facilities. Users must not leave their belongings in the lockers overnight. Staff of the Hall Administration or its designate has the authority to clear all lockers daily after the closing time and to dispose all properties found therein. The Hall Administration will not be responsible for the safekeeping of any items found in the lockers, nor be liable for any loss of personal belongings in the changing rooms out of the resident/user’s own negligence. 

I) Food and Drink 

To maintain a hygienic environment of the hall amenities, food or drink is not allowed in all function rooms, except prior approval from the Hall Administration has been obtained. 

J) Photo Taking and Video Filming 

Photo taking and video filming are not allowed inside the hall amenities and sports facilities, except with prior approval from the Hall Administration. 

K) Regulations governing the use of individual hall amenities  

The opening hours, eligibility of booking, booking principles, duration of each session, charge per session, room capacity and price of guest ticket, of different Hall Amenities are listed in the Summary Table at point 10 below.  

  1. Dance/Activity Rooms
    1. Users should be dressed in proper attire and wear non-marking rubber-soled sports shoes.
  2. Fitness Rooms
    1. Hall residents and guests of PolyU card holders must have fitness accreditation for using the Fitness Rooms.
    2. To get certified as an eligible user for the Fitness Room, residents should attend the training courses offered by the Office of Counselling and Wellness (OCW)  or apply for exemption from taking these courses with OCW.
    3. The Fitness Room is open to users on a first-come-first-served basis, with a maximum capacity of 15 and 14 for Room 201 and Room 204 respectively.
    4. Users are responsible for taking necessary precaution against being injured in the exercise and are liable for any injuries resulted from improper use of equipment.
    5. Users should be dressed in proper sportswear.
  3. Game Room
    1. Users are liable for any damage to or loss of on-loan items.
    2. Serial numbers of all products are marked. Swapping and stealing any item in the Game Room is a serious misconduct. Offenders will be subject to disciplinary actions.
  4. Piano Room
    1. All residents are eligible to book the Piano Room free-of-charge.
    2. A host resident may bring a maximum of 1 guest with a valid guest ticket to use the Piano Room.
  5. Quiet Room
    1. The Quiet Room is primarily for praying, meditation and reading of religious scriptures.
    2. No food and drink is allowed inside.
    3. Users should respect each other. Keep quiet and do not study, discuss project or sleep inside.
  6. Snooker Room
    1. A host resident may bring a maximum of 5 guests with valid guest tickets to use the Snooker Room.
    2. Users are liable for any damage to or loss of on-loan items.
  7. Study Room
    1. The Study Room is open to hall residents on a first-come-first-served basis. No booking is needed.
    2. A host resident may bring in a maximum of 3 guests at one time but priority for using the Study Room will be given to hall residents.
    3. Users should vacate their seats when leave. Personal belongings without attendance will be removed without prior notice.
  8. Summary Table of Hall Amenities in Hung Hom Halls 

No.

Room

Opening Hours

Eligibility of booking

Booking principles

Duration of each session

Charge per session

Facilities available in the Room/on-loan items

Room capacity

Guest Ticket 

 

(to be purchased on POSS)

 

Rm 201

Fitness Room

07:00 - 02:00

Hall Residents with fitness accreditation

First-come-first-served

1 hour

Free of Charge on residents

Fitness Equipment

15

$20 per person (Undertaking Form signed)

 

Rm 202

Game Room

07:00 - 02:00

Hall Resident

Onesession of advance booking every day via POSS

1 hour

Free of Charge on residents

Massage chair / XBox

6

$20 per session per person

 
 
 
 
 
 

Rm 204

Fitness Room

07:00 - 02:00

Hall Residents with fitness accreditation

First-come-first-served

1 hour

Free of Charge on residents

Fitness Equipment

14

$20 per person (Undertaking Form signed)

 

Rm 205

Dance Room

07:00 - 23:00

Hall Residents

Onesession of advance booking every day via POSS

1 hour

Free of Charge for Hall Activities

$40/$100 per hr for personal booking

Mirrored wall, Dance floor, Screen & projector, sports mattress, yoga mattress/             Portable DVD player

20

$20 per session per person

 
 

Rm 206

Activity Room

07:00 - 23:00

Hall Residents

Onesession of advance booking every day via POSS

1 hour

Free of Charge for Hall Activities

$40/$100 per hr for personal booking

Mirrored wall, Dance floor, Screen & projector, sports mattress, yoga mattress/             Portable DVD player

20

$20 per session per person

 
 

Rm 207

Snooker Room

07:00 - 02:00

Hall Resident

Onesession of advance booking every day via POSS

1 hour

Free of Charge on residents

2 snooker tables & 1 American pool table/Chalk & Balls

9

$20 per session per person

 

Rm 208

Meditation Room

07:00 - 02:00

Hall Resident

Onesession of advance booking every day via POSS

1 hour

Free of Charge on residents

yoga mat

6

$20 per session per person

 

Rm 209

Piano Room 1

07:00 - 23:00

Hall Resident

Onesession of advance booking every day via POSS

1 hour

Free of Charge on residents

Piano

2

$20 per hour per person

 

Rm 210

Piano Room 2

2

 

Rm 211

Study Room

07:00 - 02:00

Hall Resident

First-come, first-served

2 hours

Free of Charge on residents

Tables, Chairs

20

Free of charge, with priority given to Hall Residents

 

Rm 221-223

Table Tennis

07:00 - 02:00

Hall Resident

Onesession of advance booking every day via POSS

1 hour

Free of Charge on residents

6 Table Tennis Table, Bats and Balls, Ball net

20

$20 per hour per person

 

Rm 008

Band Room

 

09:00 - 23:00

 

Hall Resident

7 days advance booking of 1 session in every week via POSS

 1 hour

$200 per session.
Booking for hall activities

Nil

10

$40 per session per person

 

 

Hall Administration
Office of Student Resources and Residential Life
Centre STARS

July 2018


Last Updated on Thursday, 11 October 2018 17:48