Regulations Governing the Use of Hall Amenities


 

A) Eligible Users

1.    Hall residents residing in the Student Halls of Residence (Homantin) are eligible for using the hall amenities stated herein. Special requirements for eligibility applies to certain facilities as specified in the regulations governing the use of individual amenities.

2.       Guest users may use the Hall Amenities on condition that:  

a.     A hall resident can bring in a maximum of 5 guests with valid Guest Ticket to use Hall Amenities at one time; 

b.    The host resident shall purchase a non-refundable Guest Ticket for each of his/her guests via POSS. Each Guest Ticket is valid for use of one specified facility on the day of the reserved booking only; 

c.   Security Guard or authorised staff of the hall shall conduct random checking on the status of the residents or visitors. A host resident found entertaining a guest using the amenities without a Guest Ticket will be fined a penalty of $50 for each guest entertained; 

d.    In normal circumstances, guests are NOT allowed to use the Hall Fitness Room for safety reasons. (For those endorsed by the Hall Administration under exceptional condition,  the guest users shall be required to complete an Undertaking Form to disclaim the liability of the Hall for any injuries that might inflict onto him/her therein); 

e.    The guest must be accompanied by the host resident for the whole duration of using the hall amenities. A guest without the company of the host resident will be denied access into the Hall or be required to leave the hall premises; 

f.      The host resident shall not entertain guests for commercial purposes of any form and shall be held responsible for the conduct of the guests during their stay on hall premises; 

g.     The guest shall observe all regulations governing the use of hall amenities. 

h.    The Hall Administration or its designate maintains the right to request any guest to  leave  the  hall  premises  should  his/her  behaviours  bring  nuisance  to  other  hall residents or disrupt the orderly operation of the Hall; 

i.       Non-compliance with the regulations by the host resident shall lead to suspension of his/her right to use the hall amenities and to bring in guest(s) for use of the hall amenities for a period of 14 days.  

B) Make a Booking 

1.   All bookings shall comply with the “Policy on the use of University Premises of The Hong Kong Polytechnic University” and the conditions specified below. 

2.     A resident can make one session of advance booking per hall amenity every day (excluding walk-in bookings made after a session has started or on-site bookings from unclaimed/cancelled reservations by other residents);  

3.     Bookings are made via POSS on a first-come-first-served basis, unless otherwise specified, up to its full capacity at every session. Each booking session lasts for 1 or 2 hours, as defined in Section F Clause 10 below;  

4.     The pre-paid venue charge, if any, shall be levied at the time of online reservations; 

5.      Priority will be given to bookings for hall functions and training courses organised by the Hall Administration;  

6.    The HA reserves the right to withdraw its approval to a booking if deemed necessary, e.g. the booked venue and/or equipment on loan are urgently required by the University. 

C) Cancel a booking  

1.      Cancellation of a Booking must be made online via POSS at least 3 hours before the commencement of the reserved session, herein referred to as ‘the commencement time’. 

2.   For cancellation with less than 3 hours’ notice before the commencement time or unclaimed booking of 10 minutes after the commencement time, any venue charge settled shall be forfeited. 

D) Claim a booked venue and collect on-loan equipment 

1.       Residents are advised to report to the Reception Counter 5 minutes before the commencement of the reserved session;  

2.      Residents are allowed a 10-minute grace period after the commencement time for late show-up. For failure to claim the venue by the end of the grace period, the concerned booking shall lapse and be released automatically to other users on a first-come-first-served basis;  

3.    To collect the key card of the booked venue and the on-loan equipment, residents shall present the PolyU Student ID Card at the Reception Counter for verification before the commencement of the reserved session;  

4.      Refundable deposits apply upon the collection of key card and on-loan equipment;  

5.    For full refund of deposits, the key card and on-loan equipment must be returned to the Reception Counter immediately after use or at the end of the reserved session. Any late return of the keycard and equipment will lead to a maximum fine of $100.  

E) Users’ responsibilities  

The residents/users are responsible for:  

  1. any loss of or damage to the key card and on-loan equipment;
  2. any damage to or loss of fittings, furniture and equipment caused during the session utilised by the users;
  3. keeping the amenities clean and tidy. Eating and drinking is not allowed in all amenities, unless prior approval from the Hall Administration has been obtained;
  4. safeguarding their own personal property when using the hall amenities. The Hall Administration disclaims any liability for the loss of any personal property;
  5. using the hall amenities according to their respective designated and specific use.  

F) Injuries 

  1. All injuries must be reported immediately to the Hall Security Control Room at intercom 2099 for immediate attention. A first-aid box is available in the Booking Counter on G/F.
  2. Users are responsible for their own safety when using the hall amenities and sports facilities, and are reminded to take necessary precaution against being injured in the exercise. The Hall Administration disclaims the responsibility or liability caused whatsoever due to the negligence or misuse of the equipment by the user(s). 

G) Attire 

Users should be dressed in proper attire or sportswear. For use of the Activity Room 115, users are requested to wear non-marking rubber-soled shoes. 

H) Food and Drink 

To maintain a hygienic environment of the hall amenities, food or drink is not allowed in all function rooms, except prior approval from the Hall Administration has been obtained. 

I) Photo Taking and Video Filming 

Photo taking and video filming are not allowed inside the hall amenities and sports facilities, except with prior approval from the Hall Administration. 

J) Regulations governing the use of individual hall amenities 

The opening hours, eligibility of booking, booking principles, duration of each session, charge per session, room capacity and price of guest ticket, of different Hall Amenities are listed in the Summary Table at point 10 below.  

  1. Band Room 

a.      Only Hall residents who have completed the Band Room User Introductory Course are eligible for booking the Band Room. 

b.     The host resident must check all equipment in the Band Room is in order and sign the Undertaking Form before using the Band Room. 

c.     The host resident will be held liable for the replacement cost or the repair fee as specified in the Undertaking Form or quoted by the Hall Administration for any damage to the band equipment and other provisions inside the Band Room. 

d.    Users should not change the cable wiring and system connection of the band equipment. If such change is necessary, users should reinstate the equipment to the original set-up after use. 

  1. Dance Room 

a.       Users should be dressed in proper attire and wear non-marking rubber-soled sports shoes. 

  1. Fitness Room 

a.       Hall residents and guests of PolyU card holders must have fitness accreditation for using the Fitness Room. 

b.     To get certified as an eligible user for the Fitness Room, residents should attend the training courses offered by the Office of Counselling and Wellness (OCW)  or apply for exemption from taking these courses with OCW. 

c.       The Fitness Room is open to users on a first-come-first-served basis, with a maximum capacity of 25. 

d.    Users are responsible for taking necessary precaution against being injured in the exercise and are liable for any injuries resulted from improper use of equipment. 

e.       Users should be dressed in proper sportswear. 

  1. Game Room 

a.       Users are liable for any damage to or loss of on-loan items. 

b.   Serial numbers of all products are marked. Swapping and stealing any item in the Game Room is a serious misconduct. Offenders will be subject to disciplinary actions. 

  1. Piano Room 

a.       All residents are eligible to book the Piano Room free-of-charge. 

b.       A host resident may bring a maximum of 1 guest with a valid guest ticket to use the Piano Room. 

  1. Quiet Room 

a.       The Quiet Room is primarily for praying, meditation and reading of religious scriptures. 

b.       No food and drink is allowed inside. 

c.       Users should respect each other. Keep quiet and do not study, discuss project or sleep inside. 

  1. Snooker Room 

a.       A host resident may bring a maximum of 5 guests with valid guest tickets to use the Snooker Room. 

b.       Users are liable for any damage to or loss of on-loan items. 

  1. Study Room 

a.       The Study Room is open to hall residents on a first-come-first-served basis. No booking is needed. 

b.    A host resident may bring in a maximum of 3 guests at one time but priority for using the Study Room will be given to hall residents. 

c.       Users should vacate their seats when leave. Personal belongings without attendance will be removed without prior notice. 

  1. BBQ Grille 

a.       BBQ is permitted in Sky Gardens only. 

b.       BBQ grills (using petroleum gas) are open for booking between 12:00 p.m. and 11:00 p.m. and each booking session lasts for 2.5 hours. 

c.       BBQ facilities are reserved on a first-come-first-served basis, and up to 1 week in advance. 

d.       Priority of reservation will be given to Hall Wardens/Tutors for hall activities. 

e.       A booking fee of $220 will be charged for each BBQ grill for each booking session, petroleum gas provided. 

f.        Users of BBQ are expected: 

      • to keep the place clean, and tidy up the area after use.
      • to maintain a passage without obstruction in the Sky Garden for other residents;
      • to keep noise down and not to disturb other residents;
      • to leave on or before the end of the booking session and inform the Reception for collection of the BBQ grill.

10.   Summary Table of Hall Amenities in Homantin Halls 

No.

Room

Opening Hours

Eligibility of booking

Booking principles

Duration of each session

Charge per session

On loan Item

Room capacity

Guest Ticket 
(to be puchased on POSS)

Rm 0104

Piano Room 1

07:00 - 23:00

Hall Resident

One session of advance booking every day via POSS.

1 hour

Nil

Nil

2

$20 per session per person

Rm 0105

Piano Room 2

2

Rm 0112

Game Room

07:00 - 23:00

Hall Resident

One session of advance booking every day via POSS.

2 hours

Nil

xBox 360
PS3
Game disc

10

$20 per session per person

Rm 0113

Band Room

09:00 - 21:00

Reservation via Hall Tutors. Individual booking open to eligible users only

7 days advance booking of 1 session in every week via POSS.

2 hours

$200 per session.
Booking for hall activities via tutor: Free of charge

Nil

10

$40 per session per person

Rm 0114 Snooker Room 07:00 - 23:00 Hall Resident One session of advance booking every day via POSS. 1 hour Nil Balls, Cues, Rests, Chalks 6 $20 per session per person

Rm 0115

Dance Room

07:00 - 23:00

Hall Resident

One session of advance booking every day via POSS. If equipment setup is required, booking should be made at least 3 days in advance.

1 hour

$40 per hour.
Booking for hall activities via tutor: Free of charge

Nil

20

$20 per session per person

Rm 0116

Meeting Room 

09:00 - 23:00

Hall Resident

One session of advance booking every day via POSS.

2 hours

Nil

Nil

10 

Nil

Rm 0121

Study Room

24 hours

No booking is required

First-come, first-served. Students should remove all their belongings after use.

NA

Nil

Nil

20

Free of charge, with priority given to Hall Residents

Rm 0122 Quiet Room 24 hours No booking is required First-come, first-served

NA

Nil

Nil

6

Free of charge, with priority given to Hall Residents

Rm 0123

Fitness Room

07:00 - 00:00

Hall Residents with fitness accreditation

First-come-first-served

NA

Nil

Nil

25

$20 per person (PolyU card holders with fitness accreditation only)

2/F Lift Lobby Table Tennis 07:00 - 23:00 Hall Resident One session of advance booking every day via POSS. 1 hour Nil Rackets and balls Nil Nil
Sky Garden BBQ gas grille 12:00 - 23:00 Hall Resident 7 to 14 days advance booking of one session in every week via POSS. User should ensure that there is at least HK$220 balance in their Sports Facility Account 2.5 hours $220 per grille per session BBQ grille, gas. 20 $20 per session per person

 

Hall Administration
Office of Student Resources and Residential Life
Centre STARS: Student Advancement and Resources

July 2018


Last Updated on Wednesday, 10 October 2018 11:01