Hall Fees for Research Students


  1. Fee Types
  2. Payment Schedule
  3. Payment Means
  4. Deferred Payment of Hall Fees
  5. Non-payment of Hall Fees
  6. Cancellation & Withdrawal from Hall Residence
  7. Refund Methods

1. Fee Types

A) Hall Lodging Fee

    Daily Lodging Fee
for the first admission
Daily Lodging Fee
for readmitted students
Hunghom Halls Double Rooms
$44
$60
Homantin Halls Single Rooms
$100 (unlikely to be
allocated to new students)
$100
Double Rooms or Triple Rooms
in 9-Person-Cluster
$44
$60
Independent Triple Rooms
$50
$70


Important Notes: For students who are unable to check out of the Student Halls for whatever reasons after having enjoyed the first residential period, they shall be subject to a Late Check-out Surcharge on a daily basis on top of the daily lodging fee:

Late Check-out Daily Surcharge
within 1st and 2nd month $50 per day
within 3rd and 6th month $80 per day
within 7th and 9th month $150 per day


B) Hall Caution Money ($500)

  1. It is chargeable to all applicants upon the acceptance of the Hall residential offer.
  2. It shall be forfeited if (i) the provisional resident fails to settle the 1st instalment of Hall fee before Hall residence, or (ii) if the provisional resident cancels his Hall residence application before check-in.
  3. It is refundable on official withdrawal from or termination of Hall residence, subject to no claim on Hall residence or other Hall related charges being outstanding. Any residual amount of the Hall Caution Money after any deduction shall be refunded in due course.

C) Hall Function Fee ($150 per term)

  1. It is payable in two instalments (covering the residential period of the 1st term (1 September to 15 January) and 2nd term (16 January to 31 May) respectively) for various Hall education programmes and is non-refundable irrespective of whether the resident attends any of these programmes (including the High-table Dinner) or not.
  2. It is not refundable if the resident has resided over 2 weeks of a term. It can be exempted if the resident checks in within the last 2 weeks of a term.

2. Payment Schedule

The first debit note will be issued to students after check-in for the Hall Caution Money, Hall Function Fee of the semester, and the lodging fee of the current quarter. After that, debit note will be issued quarterly.

3. Payment Means

A) E-banking (Bill Payment Service on Internet)

Follow these steps to open an e-banking account and effect an e-payment:

  1. Open a Bank-in-One account in Hang Seng Bank Limited 3 working days beforehand to use the Bill Payment Service for settlement of the Hall fees. (Note that Bank-in-One account is free of charge to students and without the requirement of a minimum deposit in the account)
  2. Upon receiving the e-debit note from the Student Account System of the Finance Office, go to website http://www.hangseng.com/e-banking to register and effect the payment accordingly.
  3. Keep a record of the reference number after the transaction.
  4. To allow time for transfer of payment to PolyU, remember to settle the e-payment at least 2 working days before the due date of your e-debit note.

B) PPS

Follow these steps to effect a PPS payment:

  1. Register a PPS account at a PPS registration terminal installed on the podium floor of the Shaw Amenities Building or any other terminals;
  2. Upon receiving the debit note, register the bill first by quoting the debit note number specified on the debit note according to the instructions at 18013 (Cantonese) or 18011 (English);
  3. Settle the bill by dialing 18033 (Cantonese) or 18031 (English). The merchant code of the University is “77”;
  4. Keep a record of the reference number after the transaction;
  5. To allow time for transfer of payment to PolyU, residents are reminded to settle the e-payment at least 2 working days before the due date of the e-debit note.

C) ATM

Follow these steps to effect the payment by ATM:

  1. Approach an ATM terminal of HSBC, Hang Seng Bank or JETCO with Bill Payment service;
  2. Enter your personal password to activate and follow the normal ATM process;
  3. Select “Bill Payment” shown on the screen;
  4. Select payment for “Universities”
  5. Choose “PolyU” from the list, enter the Debit Note number and follow the steps shown on the screen;
  6. Keep the ATM receipt for record and verification of the payment number when necessary.

D) Cash

Students may print a physical Debit Note at SAE system of Finance Office and then pay cash at any branch office of Hang Seng Bank. If pay by a cheque is really necessary, please do it at least 3 working days before your payment deadline.

4. Deferred Payment of Hall Fees

Students interested in Hall Residence are reminded that they should secure sufficient financial support for Hall Fees before their commencement of Hall Residence. Deferred payment of Hall Fees will not be entertained without sound and valid justification. 
 

5. Non-payment of Hall Fees

As a standing practice, Hall Administration will send a reminder email to all students before the Last Date of Payment (LDP) of the Hall fees concerned. Students who fail to settle the Hall Fees by this LDP will be subject to the following disciplinary actions.

Overdue date after LDP Disciplinary Actions
1 week after LDP
  1. The access right into the Hall of the students concerned will be suspended right away;
  2. They will be required to approach Hall Reception to sign on the Hall Fee Overdue Acknowledgement Form before having their access right reinstated, free of charge for the 1st overdue payment;
  3. A 2nd debit note with an extended deadline of 2 weeks will be rearranged to facilitate their settlement of the fees concerned.
3 week after LDP If the Hall fees are still outstanding 1 week after the LDP of the 2nd debit note, the above-listed actions (1-3) will be repeated, plus an administrative charge of $100 shall be charged to the student for reinstating his/her access right for the 2nd time and the issuance of a 3rd debit note for a deferred payment period of 2 more weeks.
5 week after LDP

Students with the 3rd debit note outstanding* will have their Hall Residence terminated with immediate effect as stipulated in Hall Regulations and requested to check out of the Hall within 3 days.

*As stipulated in the PolyU Student Handbook, “the University reserves the right to withhold the issuance of an award parchment or any certification of study to a student who has unsettled matters with the University”.

 

6. Cancellation & Withdrawal from Hall Residence

Please refer to the Regulations Governing Hall Residence of respective hall (Hung Hom / Homantin) about partial residence, cancellation and withdrawal from Hall Residence.

7. Refund Methods

A) Students are required to input their bank account number in “Student Account Information” to expedite the refund process. According to Students’ Handbook, refunds / payments from the University should be made by autopay to student. Students should maintain their bank accounts until completion of all payments / refunds from the University.

B) Final year students, including non-local students, should retain their bank account in Hong Kong after check-out for receiving hall refund. We understand from Hang Seng Bank that PolyU graduates can retain their bank accounts for 1 year after graduation without payment handling charge. You may contact your local bank directly for details. 

C) In case a refund is pending over 5 years due to the fault of relevant student (e.g. a) a local student rejected to provide his/her bank account information for refund purpose; b) the address provided by a non-local student for sending the refund cheque is not accurate; c) a non-local student has not deposited the refund check) and the University cannot contact the relevant student, the refund will be confiscated and subsequent request for refund will not be entertained.



Last Updated on Wednesday, 15 February 2017 16:18