Admission Policy of Student Halls for Undergraduate Students


1) Eligibility of Hall Application

The PolyU Student Halls were established with major funding support from the University Grant Committee (UGC).  Hence the eligibility to hall residence is set with reference to the UGC guidelines.  The following groups of students are eligible to apply for hall residence:

  • Full-time Research Students within normal study period (Admission Policy of Student Halls for Research Students)
  • Full-time Local Students in UGC-funded Bachelor’s Degree Programmes
  • Full-time Non-local students in UGC-funded Bachelor’s Degree Programmes
  • Full-time Inbound Exchange Students in UGC-funded Bachelor’s Degree Programmes

Admission to the Halls will be subject to availability of hall places and is further governed by the admission policies. The University will give proper consideration to other full-time students with exceptional needs for accommodation.

Students who cannot maintain their full-time status of studentship will lose their eligibility for Hall residence and their hall applications will be invalidated. Students who have already checked in will be required to withdraw their Hall residence and to check-out in two-weeks’ time.

2) Admission Criteria

All successful hall applicants are required to abide by the Hall Regulations and terms and conditions as stipulated in the Hall Homepage of respective Student Halls of Residence.

A) Local Students in UGC-funded Bachelor’s Degree Programmes

Students who have less than 1 semester of hall residence (excluding summer term) before shall be given a higher priority and shall be further ranked based on the score of the  Point Scoring Mechanism (PSM). Lots will be drawn to decide the ranks among students with the same PSM score.

Students who have more than 1 semester of hall residence (excluding summer term) before shall be given a lower priority and shall be further ranked based on the principles stated in the Hall Readmission Scheme (HRS).

B) Non-local students in UGC-funded Bachelor’s Degree Programmes

Starting from 2018-19, non-local undergraduate students will be given an opportunity to stay in the University-managed Accommodation (including the Student Halls and off-campus housing), normally for their first two years of study (including the period of joining work-integrated-education/internship and/or outbound exchange programme, if any) and subject to the availability of residential places.  The provision of such accommodation is based on the following principles:

  1. Top priority will be given to new intake of students for their first year of study;
  2. Priority will decrease with the length of stay in University-managed accommodations;
  3. Students who are in their first two years of study will be ranked based on the score of Point Scoring Mechanism (PSM). Lots will be drawn to decide the ranks among students with the same PSM score;
  4. Students who are in their 3rd or above year of study will be ranked based on the principles stated in the Hall Readmission Scheme (HRS); and
  5. Students are required to re-apply before their residential period expires. Re-admission is not guaranteed and will be processed according to the principles above.

C) Inbound Exchange Students in UGC-funded Bachelor’s Degree Programms

Full-time inbound exchange students in UGC-funded Bachelor’s Degree Programms will be given an opportunity to stay in University-managed Accommodation (including the Student Halls and off-campus housing) for the exchange period and subject to availability.

When the Student Halls are not available, eligible students may be assigned to Off-campus Housing at cost-recovery rate and subject to availability. These students could opt to move back to the Student Halls when vacancies arise. The University reserves the discretion on the assignment of residential places whenever necessary.

D) Special Readmission Scheme (SRS)

The Special Readmission Scheme (SRS) is a discretionary arrangement with the aim to handle the re-admission of students who have made significant contribution to hall life, maintained good student conduct, and sustained satisfactory academic performance (Scheme details).

E) Applicants with exceptional needs

Applicants having exceptional needs (e.g. those students with physical disability or personal hardships) for Hall residence shall be granted special consideration for Hall residence. The applicants should send documentary proof to establish their special need or in support of their application by email to student.halls@polyu.edu.hk on or before 30 June every year for the following residential year. Late applications without consolidated reasons may not be considered. All data provided shall be maintained in the strictest confidence.

3) Point Scoring Mechanism (PSM)

Local students who have less than 1 semester of hall residence (excluding summer term), non-local students (admitted in 2017-18 or before) in their first three years of study and non-local students (admitted in 2018-19 onwards) in their first two years of study will be ranked according to three major aspects: a) Living District; b) Home Environment; c) Contribution to Campus Life and Hall Life. Non-local students will be given max scores in part a) & b). This PSM shall be subject to annual review to reflect the changing needs of students.

FactorCriteriaScore
A) District score (30%) In demarcation of 18 districts
36
B) Home environment (20%) a) Type of housing
14
b) Internal floor area per person
10
C) Contribution to Campus life and Hall life (50%) a) Leadership*
15
b) PolyU sports team members*
10
c) Outstanding achievements
10
d) SPECIAL score in CAT*
10
e) Participation in Hall Living & Learning Communities (LLC)*
5
f) Voluntary community work
5
g) Local students pair-up with non-local students or vice versa*
5
Total score:120

* not applicable to freshmen applicants

A) District (max. 36 points)

The score is derived from the time required to-and-fro PolyU, based on the address reported in the hall application (it will be verified with the address data in the University’s central database on random basis and home visit when deemed necessary) and the online application “Hong Kong eTransport” on Transport Department website using the fastest mode of public transportation.

B) Home Environment (max. 24 points)

a) Type of housing (Maximum score 14 points)

TypeHousing
i. Boat house
ii. Squatter area
iii. Public housing
iv. Private housing and others

b) Internal floor area per person (Maximum score 10 points)

Note that full score will be assigned to non-local students for part A and B due to their non-local status.

C) Contribution to Campus Life and Hall Life (max. 60 points)

a) Leadership

Student leaders play a major role in the promotion of student activities, enrichment of campus culture and Hall life. The SRRL Office has worked with the HKPUSU to provide a list of post-holders in all student bodies under HKPUSU as a reflection of their contribution. For applicants who hold more than one post, only the post with the highest score will be counted.

b) Sports team member

A database (listing out the team, post of team captain or member, name, student number) will be provided by the sport team coaches and add a score to the applicant concerned directly. For applicants who represent more than one PolyU sports team, only the post with the highest score will be counted.

c) Outstanding achievements

LevelAchievements (Won a personal prize or being a member of the prize-winning team in the previous two years)
i. International level competition:1st-3rd prize
ii. Regional/HK prize / Inter-tertiary institution competition: 1st-3rd prize
iii. PolyU prize / Intra-PolyU competition: 1st-3rd prize

d) SPECIAL score in Co-curricular Achievement Transcript (CAT)

One point will be gained for every 100 SPECIAL score at the time of processing the application, and the ceiling is 10 points.

e) Participation in Hall Living & Learning Communities (LLC)

5 points will be given for Living & Learning Community co-ordinators/committee members, 3 points for ordinary members who had participated activities regularily in the past year.

f) Voluntary community work

5 points will be given for students who have conducted at least 50 hours of voluntary community work within last 12 months. Students are responsible to provide supporting document and Hall Administration reserves the right to decide if the claim is qualified or not.

g) Local students pair-up with non-local students or vice versa

To promote the cultural integration, local students whose roommates are non-local ones, or vice versa, for at least 140 days in last residential year, will be given 5 points.

4) Hall Readmission Scheme (HRS)

Local students who have more than 1 semester of hall residence (excluding summer term), non-local students (admitted in 2017-18 or before) in their 4th or above year of study and non-local students (admitted in 2018-19 onwards) in their 3rd or above year of study will be re-admitted through the Hall Readmission Scheme (HRS).

Selection Criteria of HRS

  1. The Hall Admission Committee (HAC) considers applications for hall readmission with reference to the following six major consideration factors of applicants:
    1. Home location
    2. Home environment
    3. Contribution to campus life and hall life
    4. Academic achievement
    5. Records of student conduct in university and Student Halls
    6. Recommendation from their past Hall Wardens, counsellors and/or medical professionals.
  2. The weighting of part a) to d) is quantified as indicated in table below.
  3. The HAC may disqualify or set lower priority for students with disciplinary record in the university or in Student Halls.
  4. Students may seek recommendation from their past hall warden, counsellors or medical professionals. The HAC will give the students concerned a higher priority as deemed appropriate.
  5. Non-local students will be given max scores in parts a) & b).
  6. The HRS shall be subject to annual review to reflect the changing needs of students.
FactorCriteriaScore
A) District score (24%) In demarcation of 18 districts
36
B) Home environment (16%) a) Type of housing
14
b) Internal floor area per person
10
C) Contribution to Campus life and Hall life (40%)
(Please refer to PSM above for item details)
a) Leadership
15
b) PolyU sports team members
10
c) Outstanding achievements
10
d) SPECIAL score in CAT
10
e) Participation in Hall Living & Learning Communities (LLC)
5
f) Voluntary community work
5
g) Local students pair-up with non-local students or vice versa
5
D) Academic performance factor (20%) 30
Total150


5) Residential Year

A Hall residential year, in general, commences on the last Friday prior to the start of the 1st Semester and terminates on the first Friday after the closing date of the 2nd Semester in the following year. Upon the confirmation of each academic calendar, the residential year will be announced subsequently.

Hall Admission is for one residential year only. Student residents who would like to stay on in the summer and/or in the next residential year should submit new applications.

6) Miscellaneous

The Hall Admission Committee (HAC) reserves the right to make the final decision on hall admission issues for any dispute cases, and reserves the right to revoke any hall offer granted by any channel at any time if deemed necessary and appropriate. The HAC is not obliged to provide reasons for, or to entertain appeal against, the final decision.



Last Updated on Thursday, 30 November 2017 15:17