General Information on Application for Undergraduate Halls


1) Options of Student Halls

A) Student Halls of Residence (Hung Hom)

There are 9 Halls altogether with double rooms.  Boyan Hall is for Research Postgraduate students only. The remaining halls are for Undergraduates, with Xuemin Hall designated for female residents only.

Floor Name of Hall Type
19-20
Boyan Hall
Postgraduate Co-ed. Hall
17-18
Kaiyuan Hall
Undergraduate Co-ed. Hall
15-16
Wuhua Hall
Undergraduate Co-ed. Hall
13-14
Chengde Hall
Undergraduate Co-ed. Hall
11-12
Wuxian Hall
Undergraduate Co-ed. Hall
9-10
Lizhi Hall
Undergraduate Co-ed. Hall
7-8
Xuemin Hall
Undergraduate Female Hall
5-6
Lisheng Hall
Undergraduate Co-ed. Hall
3-4
Minyin Hall
Undergraduate Co-ed. Hall

B) Student Halls of Residence (Homantin)

There are 6 Halls altogether, each occupies 7 wings across 5 floors with a mix of single (for research postgraduates only), double and triple rooms.  All will be co-ed Halls for both Research Postgraduate and Undergraduate students.

youtube Click to view our colourful hall life this year

Floor Name of Hall Type
19-23
Red Hall
Co-ed. Hall for both Research Postgraduates and Undergraduates
17-21
Orange Hall
Co-ed. Hall for both Research Postgraduates and Undergraduates
12-16
Yellow Hall
Co-ed. Hall for both Research Postgraduates and Undergraduates
10-14
Green Hall
Co-ed. Hall for both Research Postgraduates and Undergraduates
5-9
Blue Hall
Co-ed. Hall for both Research Postgraduates and Undergraduates
3-7
Violet Hall
Co-ed. Hall for both Research Postgraduates and Undergraduates

2) Options of Room Types

A) Student Halls of Residence (Hung Hom)

  1. double room with bunk-bed setting in a conventional 4-person-suite;
  2. double room with two-single-bed setting in a conventional 4-person-suite;

Location, floor plan and photos

B) Student Halls of Residence (Homantin)

  1. double room in a 9-person-cluster;
  2. triple room in a 9-person-cluster;
  3. single room (for research postgraduates only);
  4. independent triple room (for research postgraduates only).

Location, floor plan and photos

3) Hall Application

A) Two Phases of Hall Application

Applications for hall places have to be made annually by two phases:

  1. Phase I in Semester 2 of each academic year for current eligible students, usually in April
  2. Phase II in Summer Semester for eligible freshmen, usually in August

Late applications will generally not be processed. Thus, it is particularly important for non-local students to submit their hall application duly before the deadline.  Late application will be charged an administration fee of $200 if accepted.

Details of the application schedule and procedures will be announced with the publicity of each phase of Hall Application.

B) Application Result

Each applicant will receive a notification by e-mail individually. It is the applicants’ responsibility to check the results if they do not receive the notification email as scheduled.

a) Successful Applicants

Successful applicants should indicate their acceptance of hall offer through an online system within a specified period. Otherwise they will be assumed to decline the hall offer assigned. Their offers will be given to other students on the waiting list. Requests for resuming the declined offers will not be considered in general. Should the forfeited offers be resumed with justification, applicants concerned are laible for an administration fee of $200. 

Debit Note of Hall Fees will then be generated and it is the responsibility of the students concerned to check their PolyU email account for the debit note and settle the payment before the deadline. Failure to pay duly will lead to disqualification of hall application. 

Once accepting hall offer, students shall be liable for the hall cancellation fee for withdrawal of their hall application. 
 

b) Waiting-listed Applicants

Applicants who are not offered the Hall residence at the initial stage will be placed on the waiting list, prioritized according to their admission score.  Students will be contacted by the Hall Administration once residential places become available.

c) Disqualified Applicants

Applicants will be disqualified for the application concerned if they are found providing false or misleading information in their hall application.  Such cases may be referred to the Student Discipline Committee of the University  for appropriate follow-up actions.

C) Appeal

Applicants are allowed to appeal against their application results in writing to the Hall Administration within 7 days after the announcement of the Hall application result. (e-mail address: student.halls@polyu.edu.hk).

4) Hall Allocation

A) Allocation between the two Student Halls in Hung Hom and Homantin

Applicants can choose between the two Student Halls and can indicate their preferences in their hall applications. The Hall Administration will try to place students accordingly as far as possible, and at the same time to maintain an appropriate mix of residents. Once assigned, applications for transfer to another Student Halls will not be entertained within the same academic year.

B) Allocation of Individual Hall within a Student Halls of Residence

Allocation to individual Hall will be made according to students’ choice as far as practicable and at the same time to maintain an appropriate mix of residents as well as enhance the sense of belonging of that Hall. The order of consideration amongst students with the same score will be determined by the position of the “random number” assigned to each of the applications.

5) Room Type Allocation

Successful applicants will be allocated a room type (e.g. double room, triple room) according to their choices indicated in their hall applications as far as possible. When a certain room type is over subscribed, the allocation order will be determined by the position of the random number assigned to each of the application.

Applicants with Hung Hom Halls offer are reminded to note that there are two different settings of double rooms (either with a bunk-bed or two single-bed). These applicants are highly advised to view beforehand the setting of double rooms. After acceptance of the offer, applicants are supposed to agree with the bed type allocated to them by random. Discontent with the bed type will not be accepted as the reason for change room/hall.

6) Room Allocation and Room-mate Selection

A) Returning Students (Year 2 or above)

Upon settlement of Hall Lodging Fees, provisional hall residents can indicate their room-mate preference through an on-line system.

The Hall Administration will allocate the rooms for all provisional hall residents according to their preference as far as practicable but no guarantee. Students who have not indicated their preferences for room types, or roommates/suite-mates will be assigned randomly.

B) Freshmen and Exchange Students

The Hall Administration will be responsible to allocate rooms, roommates and suite-mates to the freshmen and exchange students. Students can apply for change hall/room after the Adaptation Period. In case of dispute, the decision of the Hall Administration is final.

C) Room Assignments

All residents are expected to reside in the rooms assigned at check-in and should not change until endorsement to change or swap has been granted by the Wardens and after move/swap procedures has been completed with the Hall Administration.

In any case of dispute, the decision of the Hall Administration is final.

D) Special Remarks for Hung Hom Halls

a) Residents taller than 6’2” have priority to  " Rooms with extendable beds".
b) There are a limited supply of rooms which are wheel-chair friendly.  Students with additional needs have to consult the Hall Administration to see if the needs can be accommodated within reasonable time-frame.
c) After meeting the demand of wheel-chair users or students with special need, the wheel-chair friendly rooms will be assigned to other students. Those students may be requested to change to other rooms if their rooms are urgently required.

Note: In Homantin Halls, all beds are extendable and all rooms are suitable for wheelchair users.

7) Personal Information

It is the applicants’ responsibility to provide all the information requested in the application form and produce documentary proof to the SRRL Office upon request. Upon completion of the Hall admission, the data of successful applicants will become part of the hall residential records. Applicants are highly advised to read the Personal Information Collection Statement here and on the Hall Application form carefully before submitting of their hall application. 

It is the students’ responsibility to inform the Warden or the Hall Administration timely upon any changes of their personal particulars or student status e.g. change of emergency contact of next-of-kin; change in mode of study, deferment or withdrawal of study.

 


Last Updated on Monday, 10 April 2017 09:12