Regulations Governing the Use of Hall Amenities

A) Eligible Users

  1. Hall residents residing in the Student Halls of Residence (Homantin) are eligible for using the hall amenities on 1/F. Special requirements for eligibility applies to certain facilities as specified in the regulations governing the use of individual amenities.
  2. Guest users may use the Hall Amenities on condition that:
  1. A hall resident can bring in a maximum of 5 guests with valid Guest Ticket to use Hall Amenities at one time;
  2. The host resident shall purchase a non-refundable Guest Ticket at the Reception Counter on G/F which is valid on the day of transaction;
  3. Security Guard or authorised staff of the hall shall conduct random checking on the status of the residents or visitors. A host resident found entertaining a guest using the amenities without a Guest Ticket will be fined a penalty of $100 for each guest entertained;
  4. In normal circumstances, guests are NOT allowed to use the Hall Fitness Room for safety reasons. (For those endorsed by the Hall Management (Homantin) under exceptional condition,  the guest users shall be required to complete an Undertaking Form to disclaim the liability of the Hall for any injuries that might inflict onto him/her therein);
  5. The guest must be accompanied by the host resident for the whole duration of using the hall amenities. A guest without the accompany of the host resident will be denied access into the Hall or be required to leave the hall premises;
  6. The host resident shall not entertain guests for commercial purposes of any form and shall be held responsible for the conduct of the guests during their stay on hall premises;
  7. The guest shall observe all regulations governing the use of hall amenities.
  8. The Hall Management (Homantin) or its designate maintains the right to request any guest to  leave  the  hall  premises  should  his/her  behaviours  bring  nuisance  to  other  hall residents or disrupt the orderly operation of the Hall;
  9. Non-compliance with the regulations by the host resident shall lead to suspension of his/her right to use the hall amenities and to bring in guest(s) for use of the hall amenities for a period of 14 days.

B) Booking

  1. All bookings must be made IN PERSON by producing the PolyU Student ID card at the Reception Counter on G/F ;
  2. A resident can make an advance booking of one session within every 3 days for each of the amenities on 1/F;
  3. Bookings are accepted on a first-come-first-served basis, unless otherwise specified, up to its full capacity at every session. Each booking session is for 1 or 2 hours, as defined in the Summary Table on Appendix 1;
  4. To secure the booking of Dance Room and Band Room, the resident shall pay the venue charge immediately upon reservation. The pre-paid venue charge shall be forfeited for cancellation with less than 3 hours’ notice before the commencement of the reserved session.
  5. Residents are advised to report to the Reception Counter 5 minutes before the commencement of the reserved session to secure their booking;
  6. Any unclaimed venue will be released to other users 10 minutes after the commencement of the reserved session;
  7. Priority will be given to bookings for hall functions and training courses organised by the Hall Management;
  8. For Band Room and Dance Room, special requirements for eligibility for booking apply.

C) Claiming booked venue and collecting on-loan equipment

  1. To collect the key card of the booked venue and the on-loan equipment, residents shall present the PolyU Student ID Card at the Reception Counter for verification before the commencement of the reserved session;
  2. The  key card  and  the  on-loan  equipment  must  be  returned  to  the  Reception  Counter immediately after use or at the end of the reserved session. Any late return of the key card and equipment will lead to a maximum fine of $100.

D) Users’ responsibilities

The residents/users are responsible for:

  1. any loss of or damage to the key card and on-loan equipment;
  2. any damage to or loss of fittings, furniture and equipment caused during the session utilised by the users;
  3. keeping the amenities clean and tidy. Eating and drinking is not allowed in all amenities, unless prior approval from the Hall Management (Homantin) has been obtained;
  4. safeguarding their own personal property when using the hall amenities. The Hall Management (Homantin) disclaims any liability for the loss of any personal property;
  5. using the hall amenities according to their respective designated and specific use.

E) Regulations governing the use of individual hall amenities

The opening hours, eligibility of booking, booking principles, duration of each session, charge per session, room capacity and price of guest ticket, of different Hall Amenities were listed in the Summary Table at point 9 below.

  1. Band Room
    1. Only Hall residents who have completed the Band Room User Introductory Course are eligible for booking the Band Room.
    2. The host resident must check all equipment in the Band Room is in order and sign the Undertaking Form before using the Band Room.
    3. The host resident will be held liable for the replacement cost or the repair fee as specified in the Undertaking Form or quoted by the Hall Management for any damage to the band equipment and other provisions inside the Band Room.
    4. Users should not change the cable wiring and system connection of the band equipment. If such change is necessary, users should reinstate the equipment to the original set-up after use.
  2. Dance Room
    1. Users should be dressed in proper attire and wear non-marking rubber-soled sports shoes.
  3. Fitness Room
    1. Hall residents and guests of PolyU card holders must have fitness accreditation for using the Fitness Room.
    2. To get certified as an eligible user for the Fitness Room, residents should either attend the training courses offered by the Physical Education Section (PES) or the Hall Management, or apply for exemption from taking these courses with PES.
    3. The Fitness Room is open to users on a first-come-first-served basis, with a maximum capacity of 25.
    4. Users are responsible for taking necessary precaution against being injured in the exercise and are liable for any injuries resulted from improper use of equipment.
    5. Users should be dressed in proper sportswear.
  4. Game Room
    1. Users are liable for any damage to or loss of on-loan items.
    2. Serial numbers of all products are marked. Swapping and stealing any item in the Game Room is a serious misconduct. Offenders will be subject to disciplinary actions.
  5. Piano Room
    1. All residents are eligible to book the Piano Room free-of-charge.
    2. A host resident may bring a maximum of 1 guest with a valid guest ticket to use the Piano Room.
  6. Quiet Room
    1. The Quiet Room is primarily for praying, meditation and reading of religious scriptures.
    2. No food and drink is allowed inside.
    3. Users should respect each other. Keep quiet and do not study, discuss project or sleep inside.
  7. Snooker Room
    1. A host resident may bring a maximum of 5 guests with valid guest tickets to use the Snooker Room.
    2. Users are liable for any damage to or loss of on-loan items.
  8. Study Room
    1. The Study Room is open to hall residents on a first-come-first-served basis. No booking is needed.
    2. A host resident may bring in a maximum of 3 guests at one time but priority for using the Study Room will be given to hall residents.
    3. Users should vacate their seats when leave. Personal belongings without attendance will be removed without prior notice.
  9. BBQ Grille
    1. BBQ is permitted in Sky Gardens only.
    2. BBQ grills (using petroleum gas) are open for booking between 12:00 p.m. and 11:00 p.m. and each booking session lasts for 2.5 hours.
    3. BBQ facilities are reserved on a first-come-first-served basis, and up to 1 week in advance.
    4. Priority of reservation will be given to Hall Wardens/Tutors for hall activities.
    5. A booking fee of $200 will be charged for each BBQ grill for each booking session, petroleum gas provided.
    6. Users of BBQ are expected:
      • to keep the place clean, and tidy up the area after use.
      • to maintain a passage without obstruction in the Sky Garden for other residents;
      • to keep noise down and not to disturb other residents;
      • to leave on or before the end of the booking session and inform the Reception for collection of the BBQ grill.
  10. Summary Table of Hall Amenities on 1/F in Homantin Halls

No.

Room

Opening Hours

Eligibility of booking

Booking principles

Duration of each session

Charge per session

On loan Item

Room capacity

Guest Ticket
(on sale at G/F Reception)

Rm 0104

Piano Room 1

07:00 - 23:00

Hall Resident

Advance booking of 1 session in every 3 days at G/F Reception.

1 hour

Nil

Nil

2

$20 per session per person

Rm 0105

Piano Room 2

2

Rm 0112

Game Room

07:00 - 23:00

Hall Resident

Advance booking of 1 session in every 3 days at G/F Reception.

2 hours

Nil

xBox 360
PS3
Game disc

10

$20 per session per person

Rm 0113

Band Room

09:00 - 21:00

Reservation via Hall Tutors. Individual booking open to eligible users only

Advance booking of 1 session in every 3 days at G/F Reception. Undertaking Form signed.

2 hours

$200 per session.
Booking for hall activities via tutor: Free of charge

Nil

10

$40 per session per person

Rm 0114 Snooker Room
07:00 - 23:00
Hall Resident Advance booking of 1 session in every 3 days at G/F Reception.
1 hour
Nil
Balls, Cues, Rests, Chalks
6
$20 per session per person

Rm 0115

Dance Room

 

07:00 - 23:00

Reservation for at least 2 Residents

Advance booking of 1 session in every 3 days at G/F Reception.

1 hour

$40 per hour.
Booking for hall activities via tutor: Free of charge

Nil

20

$20 per session per person

Rm 0121

Study Room

24 hours

No booking is required

First-come, first-served

NA

Nil

Nil

20

Free of charge, with priority given to Hall Residents

Rm 0122 Quiet Room
24 hours
No booking is required First-come, first-served

NA

Nil

Nil

6

Free of charge, with priority given to Hall Residents

Rm 0123

Fitness Room

07:00 - 23:00

Hall Residents with fitness accreditation

First-come-first-served

NA

Nil

Nil

25

$20 per person (PolyU card holders with fitness accredition only)

Sky Garden BBQ gas grille
12:00 - 23:00
Hall Resident Advance booking of 1 session in every week at G/F Reception.
2.5 hours
$200 per grille per session
BBQ grille, gas.
20
$20 per session per person

 

Hall Management (Homantin)
Student Affairs Office
December 2012