Hall Resident shall submit his application for the withdrawal in writing, by giving not less than 7 days' notice, to the Warden. The Warden, at his discretion, may grant permission and approve the reimbursement (or remission) of charges paid by (or due from) the resident from a date not earlier than the end of the 7-day notice period, on the conditions that:

• the resident has graduated from the University;
• the resident has withdrawn from the University, or unable to maintain a valid PolyU student registration status;
• the resident receives special University permission due to verified medical, personal or financial hardship.

A Residence Cancellation Fee, as defined in the Schedule of Hall Fees, shall be levied as the administration charge on the resident for withdrawal for reasons other than aforementioned cases.