Greening your Office

Implementation of Green Office Initiatives and Innovative ideas

More than 80 green office initiatives, covering 7 aspects, have been developed in the Green Office Initiatives checklist for Phase 3 and 4 of GPA – GO. These initiatives are divided into three categories, namely “basic”, “advanced” and “innovation”. Green Officers and their GPA – Green Office Working Group (if any) of each department or office, are encouraged to discuss how to fulfil the listed green office initiatives within the 9-month implementation period. Green Officers are also advised to inform all staff members of their respective department or office on the listed green office initiatives and seek their support and collaboration in implementing the items. 

“Innovation” is a new category for Phase 3 and 4 of GPA – GO, under 5 different aspects of the assessment checklist. It aims to invite new and innovative green ideas from departments and offices in their green office journey. In cases of uncertainty, CSO and programme partner for Phase 3 and 4 of GPA – GO, Business Environment Council (BEC) are ready to provide support and advice to assist Green Officers in achieving the green initiatives and enhancing offices’ sustainability performance. 

To strive for excellence, Green Officers are encouraged to target for a higher achievement beyond the basic requirement, i.e. 50% of the “basic” items in each of the 7 aspects and at least one “advanced” or “innovation” item in each of the 7 aspects (except for “Water Conservation”) for Phase 3. 

 

Assessment Period and Scope

Green Office Assessment:

It is compulsory for all departments and offices to complete a green office assessment using the Green Office Assessment Tool. Similar to Phase 1 and 2 of GPA – GO, Green Officers need to propose office area(s) of their respective department or office to participate in Phase 3 and 4. For each phase, participating departments and offices would have up to 9 months to achieve the required items listed on the Green Office Initiatives checklist in the Green Office Assessment Tool before submission.

As a basic requirement of Phase 3, at least ONE of the participating office areas needs to achieve at least 50% of the “basic” items in each of the 7 aspects and at least one “advanced” or “innovation” item in each of the 7 aspects (except for “Water Conservation”). Supporting documents e.g. email, photo, meeting minutes or document proof etc. must be provided for 'advanced' or 'innovation' items. For Phase 4, the assessment criteria would be announced by the CSO in due course. 

Green Officers are advised to discuss with their GPA – GO Working Group (if any) and the Management of their departments or offices and decide on feasible actions to implement the green office initiatives listed on the Green Office Initiatives checklist. 

The implementation period of the green office initiatives will be from July 2018 to March 2019. Green Officers shall submit the completed Green Office Assessment Tool along with supporting documents, to CSO via This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 31 March 2019 in Phase 3. A similar timeline would apply to Phase 4, subject to a further announcement by CSO.

 

Paper Audit:

It is also compulsory for the participating departments and offices to complete a paper audit using the Paper Audit Tool.

The assessment period of the paper audit will be from July 2018 to June 2019. Green Officers shall submit the completed Paper Audit Tool to CSO via This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 31 July 2019 in Phase 3. A similar timeline would apply to Phase 4, subject to a further announcement by CSO. 

 

Timeline:

The timeline for Phase 3 is as follows:

Timeline for Phase 3 and 4

 

On-site Visits and Audits

Together with CSO, BEC will provide advice to respective departments and offices during the whole course of GPA – GO Phase 3 and 4. After submission of the Green Office Assessment Tool, BEC will conduct on-site visits to selected offices for understanding the environmental performance of these offices. Interviews with the Green Officers will be conducted during the on-site visits, to study practicable green initiatives being adopted, identify improvement opportunities and understand challenges and constraints encountered. In addition, measurement on office light level and air conditioning temperature will also take place to identify opportunities for greener office operation.