July 2013

Annual Notebook Ownership Programme for Students, Staff and Alumni – Apple, Acer and Lenovo Notebooks at Discounted Prices
4 Simple Tips for Secure Web Browsing
Private Data on Cloud Storage Available to Strangers?
Enterprise Content Management Service Soon to be Launched
Launching of Mailing List Management System
Latest Electronic Messaging Usage Policy and Guides
August Staff IT Training Programmes

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Enterprise Content Management Service Soon to be Launched


To provide a centralized repository for departments across the University to store, retrieve and share documents, an Enterprise Content Management (ECM) Service will soon be launched.

The ECM service, based on the OpenText solution, provides the following functions:

The service will be rolled out to departments by phases starting August 2013. In line with the shut down of GroupWise scheduled in end 2013, phase 1 implementation will support departments currently using GroupWise’s Document Management System (GW DMS) to migrate their document libraries to the new ECM platform. The Alchemy document management system currently used by HRO will also be migrated starting October 2013.

ITS will contact departments individually to work out a suitable migration schedule that best fits their business operation. In the meantime, please visit our ECM website to know more about the service.


Daisy Chung (Mrs)
Senior Computing Officer (Administrative Applications)