November 2010


Do’s and Don’ts for Handling and Protecting Your Data
Progress of IS Development Projects for 334 Implementation
Friendly Reminder for Students - Back up Your Assignments to Avoid 'Disaster'
24-hour Service Continues at SCC
December Staff IT Training Programmes

Tips to Avoid Greeting Card Scams


It’s always heart-warming to receive a greeting card from beloved friends and family on special occasions. But wait, is it really from someone you know?

With Christmas and New Year around the corner, be alert to greeting card scam which, though not new to the Internet, still seems to be an effective channel for security attacks, particularly during the festive season.

Some greeting card scams will ask the recipient to visit an external web site to view a greeting card which is supposed to be from a family member or friend. Once the site is accessed, a Trojan will be downloaded to the recipient's PC.

Some fake greeting cards may come in the form of an e-mail attachment with malicious codes or viruses embedded.

Here are some handy tips to help you avoid becoming a victim:

  • Be suspicious when you receive an e-card which does not address you by name or the sender’s name is not provided in the e-mail message. For example, it simply greets you with ‘Hello friend’, or says a ‘friend’ has sent you a greeting card. 
  • Do not click on the URL provided in the e-mail for viewing the greeting card as it may point you to a forged website. Type the URL in the browser instead if you really want to view the card. 
  • Some fake greeting cards will ask you to download a special viewer for viewing. Do not download the viewer as you may be downloading a Trojan instead.

  • Do not open greeting cards in e-mail attachments if you are not sure of their source, especially if they have the file extension of .exe, .vbs, .com, .bat, etc.




SAM Exercise - Have You Scanned Your Computers?


According to the schedule of this year's SAM exercise, all staff members should have completed scanning their PCs / notebooks and have resolved all the unclassified/unlicensed software items found. Based on our record, over 8,400 PolyU PCs/notebooks have been scanned by the end of November

It is noted from the PolyU SAM database that some colleagues have not yet scanned their computers. In order that the University could complete the SAM exercise as scheduled, colleagues are requested to take the following actions as soon as practicable if you have not yet done so:

Make sure that you have scanned all PCs/ notebooks under your custody, including the ‘old’ staff PCs which are still in active use and each virtual machine hosted on the computers.

Ensure that no unclassified items are found on all your PCs / notebooks.

If unclassified items are found, please resolve them in consultation with your SAM Manager. Uninstall any unlicensed software immediately and re-scan your PC to update the departmental SAM database.

If the unclassified items are mandatory for your work, discuss with your departmental SAM Manager / General Office for licence acquisition arrangements.

Departmental SAM Managers are kindly requested to examine the number of PCs/notebooks in your department and remind colleagues, if any, who have not yet scanned their computers. Please also work out with the colleagues concerned to re-classify, uninstall or acquire proper licences for the unclassified / unlicensed items as appropriate.

For assistance, please contact Mr WK Kwok (Ext. 5886) or Mr Ernest Yu (Ext. 7940) of ITS.




Do’s and Don’ts for Handling and Protecting Your Data





Progress of IS Development Projects for 334 Implementation


The Information System Development Project team is working  full swing on the development of the Admission System for the pilot run of the Taught Postgraduate programmes scheduled to  be launched in December 2010. 

Up to now, 6 batches of functions have been released for user acceptance testing including eAdmission functions, user account maintenance, some admission processing functions as well as the interfacing functions between the Student Record System and the Student Account System.

The Production Platform for the pilot run is also under preparation. This includes the installation of the WebSphere Servers, Oracle DBMS and the application systems in the production environment. As for the full run of the Student Record System, it is now in functional design phase and the development phase will commence in January 2011.




Friendly Reminder for Students - Back up Your Assignments to Avoid ‘Disaster’


With the 1st semester soon drawing to a close, students would be busy doing their assignments and term papers in the coming month. If you do not want to risk all your hard work going down the drain, always remember to backup your assignments and papers.

In addition to the working copy that you keep on your computer harddisk or other portable storage media, always keep an extra copy of your work for recovery in case of system crash or media lost. Also, save any updated version as a new file instead of replacing the previous one. This could save you from re-doing your work from scratch.

If you would be doing your work with PCs at our Student Computer Centre (SCC), also be reminded that your files would be permanently removed after system reboot. So make sure to save your files on other storage media before you leave the SCC.

You may make use of the 'myStore' service under the Academic Unix Cluster to backup your work. By saving your files on 'myStore', you can also enjoy the flexibility of accessing them anywhere on the Internet. A storage quota of 5GB is available to all students. Click here for the User Guide of 'myStore'.


24-hour Service Continues at SCC


As announced in our last issue, the 3/F of the Student Computer Centre at the Li Ka Shing Tower will provide 24-hour services till the end of the examination period on 23 December 2010, including all Sundays.



December Staff IT Training Programmes


Training Workshops

You may view the full list of workshops offered in December and make online enrolment via the Staff IT Training Workshop Enrolment System. You will be notified instantly of the enrolment results.


Online Courses

  December Online Courses


Access 2007: Level 1, 2, 3 & 4

  Access 2007: New Features


Acrobat 9.0 Pro: Level 1 & 2


Excel 2007: Level 1, 2, 3 & 4


Excel 2007: New Features

  Excel 2007: VBA


GroupWise 7.0 Level 1-1: Using GroupWise E-mail


GroupWise 7.0 Level 1-2: Organizing E-mails and Address Book in GroupWise

  GroupWise 7.0 Level 1-3: Using GroupWise Calendar and Resources
  GroupWise 7.0 Level 2-1: Exploring Advanced Mail and Message Features


GroupWise 7.0 Level 2-2: Exploring WebAccess, Rules and Access Rights


PowerPoint 2007: Level 1 & 2


PowerPoint 2007: New Features


Project 2007: Level 1 & 2


Publisher 2007


Security Awareness (Part 1): Protecting Information and Countering Social Engineering


Security Awareness (Part 2) : Maintaining Computer and File Security


Security Awareness (Part 3): Promoting E-mail Security and Proper Responses to Security Incidents


SharePoint Designer 2007: Level 1 & 2


What's New in Visio 2007


Windows Vista : New Features


Word 2007: Level 1, 2 & 3


Word 2007: New Features


Please click here for the detailed description of each course. To enrol, please complete and return the web-based proforma reply and you will be informed of the enrolment results in early December via e-mail.

Enquiries: 4566