July 2009


Free Anti-Virus Programs Recommended for Student Use
Hands-on Workshops on ‘How to Assess the Security Level of Departmental PCs'
GroupWise 7 Series: New Layout Scheme and Navigation Bar
August Staff IT Training Programmes
IT Orientation Workshops for Students
Reminder: Phasing-out of Dial-up Modem Service
Updated Price Lists for Microsoft and Adobe Software Licences
Adobe Creative Suite 4 Design Premium Available for Students at $850

2009 Notebook Ownership Programme – Fujitsu Notebooks at Discounted Prices for PolyU Students, Staff and Alumni


Each year, ITS will, in partnership with the Students' Union, invite vendors to make special offer on notebook PCs to our students, staff and alumni. The annual notebook purchase programme is very well received by the PolyU community and over 11,000 notebooks were sold in last year’s exercise.

A new round of notebook purchase programme will commence in early August to provide a wide range of Fujitsu notebooks at highly discounted prices. Models available this year range from mini notebook to the high performance models, offered at discounted prices from HK$2,780 to HK$12,800.

Please click here to view the models available and the price information.


Road Show & Ordering Period

Interested students, staff and alumni can view the different notebook models and make your order at the road show counter at Rm. VA110-111, Shaw Amenities Building during the following periods:


1st Road Show

2nd Road Show


3- 12 August 2009 1 – 12 September 2009


Mon - Fri: 11:00 am - 9:00 pm
Sat & Sun: 11:00 am - 6:00 pm

For the prevention of Influenza A (H1N1), the exhibitor reserves the right to refuse the entry of anyone who fail the body temperature test to the road show venue. Face masks and alcohol-based hand rub will also be made available at the venue.

For any enquiries about the notebook programme, please call the sales hotline of Sunlite Computronics at 3576 3860 (27 July – 31 October 2009) from 9:00 am - 6:00 pm on Monday - Friday.



Free Anti-Virus Programs Recommended for Student Use

New computer viruses, worms, trojans, etc. are found everyday and an anti-virus program is the first line of defense for personal computers. To help students combat virus infections on their home computers which are running a wide range of operating systems and software versions, ITS has conducted evaluation and testing on a number of popular free anti-virus software tools and the followings are recommended for student use:

AVG Anti-Virus Free Edition
avast! Home Edition
Avira AntiVir Personal

Please refer to the respective product websites for more information of the tools. Please also note that these free anti-virus software are restricted for home and non-commercial use only.

ITS will continue to evaluate new anti-virus freeware available and recommend suitable solutions for students. Updated information will be posted under the ITS website. As for staff users, the McAfee anti-virus software is centrally provided to all staff for use on University-provided PCs and please contact the ITS General Office (Ext. 2413) for details. 

For assistance on virus prevention, please contact our Help Centre at 2766 5900.  



Hands-on Workshops on ‘How to Assess the Security Level of Departmental PCs’



Following the 'IT Security Workshop on Risk Assessment' and the ‘Departmental IT Security Questionnaire Survey’ conducted in April and June 2009, a series of Hands-on Workshop on 'How to Assess the Security Level of Departmental PCs' will be offered by ITS in end July.

Targeted for departmental CLOs, IT Security Officers and System / Web / Lab Administrators, these 3-hour workshops will highlight the basic technique for assessing the security level of departmental PCs and provide hands-on practice for identifying the security risks / vulnerabilities of PCs which are connected to the departmental LAN.

Departments / offices have been invited to nominate colleagues responsible for IT security to attend the Workshops, in order that the risk factors and security vulnerabilities of the departmental PCs could be appropriately identified and duly addressed. 

More IT/IS security awareness and management training initiatives are being planned to upgrade the competence of staff in handling IT security issues. We count on your continuous support and participation in the upcoming programmes on IT security to be lanuched by ITS.

For enquiries, please contact Mr PF Chan at Ext. 5917.


GroupWise 7 Series: New Layout Scheme and Navigation Bar


A new version of GroupWise client, version 7, has been installed on all new staff PCs running on Windows Vista. This new version of GW client comes with many new and enhanced features and in the coming issues of ‘Get Connected’, we will introduce some of the major enhancements.


New Layout Scheme

To help colleagues to more easily adapt to the new version of the GW client, all new staff PCs have been, by default, set to use the GW 6.5 layout scheme. If you wish to switch to GW 7 layout scheme, click Tools > Options > Environment from the menu. Then select the Appearance tab and choose Default under Scheme.





New Navigation Bar

In GW 7, there is a new Navigation Bar (Nav Bar) which is designed to facilitate quick access to the folders that you most frequently use.  By default, the Nav Bar contains Home, Mailbox, Calendar, Sent Items and Contacts.  You can customize it to show or hide different folders by clicking the down arrow on the left of the Nav Bar and select Customize Nav Bar.

3 quick access buttons are available at the end of the Nav Bar which enable users to easily control the display or hiding of the Folder List, Quick Viewer and Main Menu.

As the new Nav Bar already includes Mailbox, Calendar, Sent Items and Contacts, you can simplify your folder listing by only showing those folders that you have created under Cabinet. To do so, select View > Folder List > Simple Folder List from the menu.


In our next issue, we will talk about the Home folder and its major enhancements in GroupWise 7. So stay tuned.




August Staff IT Training Programmes


Training Workshops

You may view the full list of workshops offered in August and make online enrolment via the Staff IT Training Workshop Enrolment System. You will be notified instantly of the enrolment results.


Online Courses

  August Online Courses


Access 2007: Level 1 &2

  Access 2007: New Features


Acrobat 8: New Features


Acrobat 9.0 Pro: Level 1 & 2


Excel 2007: Level 1 & 2


Excel 2007: New Features


GroupWise 7.0 Level 1-1: Using GroupWise E-mail


GroupWise 7.0 Level 1-2: Organizing E-mails and Address Book in GroupWise

  GroupWise 7.0 Level 1-3: Using GroupWise Calendar and Resources
  GroupWise 7.0 Level 2-1: Exploring Advanced Mail and Message Features


GroupWise 7.0 Level 2-2: Exploring WebAccess, Rules and Access Rights


PowerPoint 2007: Level 1 & 2


PowerPoint 2007: New Features


Project 2007: Level 1 & 2


Publisher 2007


Security Awareness (Part 1): Accessing a Computer, a Network and the Internet in a Secure Manner


Security Awareness (Part 2) : Maintaining File and Email Security


Security Awareness (Part 3): Promoting Web Security and Proper Responses to Security Incidents


SharePoint Designer 2007: Level 1 & 2


What's New in Visio 2007


Windows Vista : New Features


Word 2007: Level 1 & 2


Word 2007: New Features


Please click here for the detailed description of each course. To enrol, please complete and return the web-based proforma reply and you will be informed of the enrolment results in early August via e-mail.

Enquiries: 4566

IT Orientation Workshops for Students


At the start of each academic year, ITS will offer a series of IT Orientation Workshops to all full-time and part-time students. These 1-hour workshops, to be held at the Student Computer Centre (SCC) at the Li Ka Shing Tower, will provide the up-to-date information on the central IT facilities and services available for student use including:


The Orientation Workshops for this year will be held from end August to mid September. Separate sessions may also be arranged for students of individual department / office should there be sufficient demand. For details and registration, please call the ITS Help Centre at 2766 5900.




Reminder: Phasing-out of Dial-up Modem Service


As previously announced, the PolyU dial-up modem service will be phased-out starting from the 2009/10 academic year, as the demand for the service has become less and less during the past few years.

With the rapid development of broadband Internet service in recent years, high speed residential Internet connection services are offered by the ISPs at low cost. Taking into account the decreasing usage rate and the cost-effectiveness in maintaining the service, the dial-up modem service will be phased-out in September 2009.

Should departments or individual users have a genuine need to continue using the dial-up modem service for work /study-related activities, please channel the request via your Departmental CLO to Mr Ken Chung (Ext. 5920, e-mail: 'itkchung’) or Dr Kent Leung (Ext. 5922, e-mail: 'itkent') by 7 August 2009 for discussions on possible alternative solutions.

Updated Price Lists for Microsoft and Adobe Software Licences


In addition to the software licences centrally co-ordinated and distributed by ITS, agreements have also been made with software vendors for departments to purchase some commonly-used software licences at prices lower than the regular packages.


The updated price lists for the Microsoft (under MS Open Licence Programme) and Adobe software licences (under Adobe Open Options Contractual Licensing Programme) are available under the ITS website and could be retrieved below:

Microsoft Software

For purchase of MS software licences under the MS Open Licence Programme, please raise PR to the Finance Office for placing order with Microware Limited. For easy reference, please quote the JUCC (Joint Universities Computer Centre) Tender No. 398 in the PR.

Adobe Software

For purchase of Adobe software licences under the Adobe Open Options Contractual Licensing Programme, please raise PR to the Finance Office for placing order with Jardine OneSolution (HK) Limited. For easy reference, please quote the Blanket Purchase Agreement No. 2703709 in the PR.



Adobe Creative Suite 4 Design Premium Available for Students at $850


Adobe and Jardine OneSolution (JOS) have jointly launched a discount programme for tertiary students to purchase Adobe Creative Suite 4 Design Premium at a highly discounted price of HK$850. Adobe Creative Suite 4 Design Premium includes the following list of popular multimedia design software tools:

Interested students may click here for more details of the discount programme and to make your order online. For enquiries, please e-mail to Jardine OneSolution at jkklee@jos.com.hk or tkkchan@jos.com.hk.